Athletic Training Services

Project Overview Dakota County Technical College is requesting proposals to provide Athletic training services for the Dakota County Technical College Blue Knights Athletics program. The Athletics program at Dakota County Technical College competes at the NJCAA Division II level and serves approximately 140 student-athletes across 6 sports – men’s and women’s soccer, women’s volleyball, men’s basketball, baseball, and softball. Our soccer, baseball, and softball teams compete near the DCTC campus in Rosemount, MN, and our volleyball and basketball teams compete in the gym at Inver Hills Community College in Inver Grove Heights, MN. Technical/Functional Requirements Service Hours The Contractor shall provide a minimum of forty (40) hours of in person athletic training services per week during the period of August 1 through May 31. Service hours shall include support for practices, competitions, injury management, rehabilitation, administrative responsibilities, and student-athlete healthcare coordination. Required Services First aid and emergency medical care within the scope of practice permitted by Minnesota law. Injury evaluation, treatment, rehabilitation, and return-to-play management services. Preventative care and injury prevention services, including taping, stretching, therapeutic exercise, and related treatments. Communication and coordination with coaches, athletic department staff, healthcare providers, and College administration regarding student-athlete health and participation status. Administration and oversight of athletic participation clearance and pre-participation physical examination processes in accordance with NJCAA requirements. Ordering, inventory management, and maintenance of athletic training supplies and equipment as directed by the College. Development, implementation, and annual review of Emergency Action Plans (EAPs) for athletic facilities and events. Coordination, with prior approval from DCTC, of supplemental athletic training coverage when multiple events, tournaments, or scheduling conflicts require additional staffing. Medical Records and Compliance Maintain all medical, treatment, and athletic training records in compliance with applicable federal and state laws, including HIPAA and other relevant privacy requirements. Maintain documentation related to physical examinations, injuries, treatments, rehabilitation programs, and participation clearances. Provide secure recordkeeping and documentation systems for student-athlete medical information. Sports Medicine Resources Access to sports medicine physician consultation and referral services. Access to physician appointments for student-athletes through an established referral process. Access to concussion management specialists and return-to-play consultation services. Educational programming for student-athletes, coaches, and athletic department staff on topics such as injury prevention, concussion awareness, nutrition, wellness, and sports medicine. Evidence-based resources and protocols, including: Throwing and return-to-throw programs Post-surgical rehabilitation protocols Sport-specific movement and video analysis resources Concussion Management Baseline concussion testing for student-athletes at no additional cost to the College or student-athletes. Concussion evaluation and management protocols consistent with current medical standards and NJCAA requirements. Return-to-learn and return-to-play guidance and coordination. Pre-Participation Physical Examinations The Contractor shall provide or coordinate comprehensive pre-participation physical examinations for student-athletes. Proposals shall clearly identify: The process for scheduling and administering examinations; The role of sports medicine physicians and other healthcare providers; The number of physical examinations included annually; Any costs associated with physical examinations; and Whether any out-of-pocket expenses will be incurred by student-athletes. Preference may be given to proposals that provide pre-participation physical examinations at no cost to student-athletes. Budget The budget for this contract is anticipated to be $70,000 per year of the contract. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adhere to the Terms and Conditions A statement of the objectives, goals, and tasks to show or demonstrate the vendor's view and understanding of the nature of the contract. 10 WorkPlan A description of the deliverables to be provided by the vendor along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing 10 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 30 Experience of Certified Athletic Trainer An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 10 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 20 Accessibility A completed response to the linked Voluntary Product/Service Accessibility Template(s)®(VPAT) for all software, hardware, and websites as applicable (guidance available in the ‘Products’ tab). The response must contain adequate information to evaluate the responsiveness to the accessibility standards (e.g., a completed VPAT or equivalent). 10 Total: 100 Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective August 1, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 5 YEARS. If Minnesota State and Respondent are unable to negotiate and sign a contract by August 1, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection. Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.