Audio Video Equipment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for quotation (RFQ) for Brand Name or Equal Items issued as solicitation RFQ-1005-716-AV. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular. This is a small business set-aside, the associated NAICS code is 517919 and the small business size standard $25M. Final delivery is required 30 days after receipt of contract award. Place of delivery and acceptance point: DHL USF-I J33 JOC DRS Technologies Al Asad Airbase Bldg 10300 Al Asad, Iraq All quotes must be submitted to Hanika Torio at contact@example.gov. Quotes are due by 20 Jul 2011 4:00 PM EST. Questions are due by 18 Jul 2011 4:00 PM EST. Description of requirements for the items to be acquired: Audio and Visual Equipment Purchase for Video Teleconference use. Item No. Description Part Number QTY Additional Requirements Unit Price Subtotal 1 Stereo Mini to - Mono 10ft CMP-110 20 2 Mono Mini to - Mono 10ft CMP-310 20 3 Allen & Heath Mix Wizard 3:MON WZ3:MON-12 1 4 85 Watt Int. Transformer VCG-SD85 10 5 Telephone Handset Audio Tap THAT2 4 6 Stereo Isolation Transformer PUR 10 7 Hum Killer Transformer AV-HK1X 6 8 Shure Cardioid Boundary Mic MX393/C 30 9 EON 510 Bi-Amplified Speaker EON510 4 10 Anchor 30watt Power Speaker AN-130RC 6 11 55" 1080p Multi System LED LCD TV LE55X04A 2 100-240 Pwr Rqrd 12 47 1080p Multi System LED LCD TV LE47X04A 2 100-240 Pwr Rqrd 13 International PAL NTSC Tuner KDV-8100RF 10 14 HD15 F/F Gender Changer 10GC-F3 30 15 8 HD15 VGA M to 2 F VC20-08 20 16 4 Way VGA Splitter VS94A 10 17 8 Way VGA Splitter VS98A 10 18 50ft Ultra Thin HD15 M/M CC388M-50 35 19 25ft Ultra Thin HD15 M/M CC388M-25 35 20 RCA F/F Coupler Gold Plated 251-116 30 21 6ft 2 RCA to 2 RCA 254-215BL 20 22 12ft 2 RCA to 2 RCA 254-220BL 20 23 25ft 2 RCA to 2 RCA 254-225BL 20 24 XLR 3P Male to Mono Jack 2024-SF-03 20 25 XLR 3P Female to Mono Jack 2024-SF-04 20 26 10ft XLR 3P Male/Female Mic Cable 2031-SF-02 20 27 25ft XLR 3P Male/Female Mic Cable 2031-SF-04 20 28 50ft XLR 3P Male/Female Mic Cable 2031-SF-05 20 29 Mono Male to RCA Female 251-120 20 30 Milspec auto sensing UPSI 1000VA 1000-TR-III 15 31 C60 Integrator, NPP, 1080p cam CTS-INTP-C60-KG 24 32 Six Month Warranty for C60 Integrators CON-PMDN-INTPC60 24 33 Lic Key Codec C60 Multisite Option LIC-INTPC60-MS 4 34 Precision HD 1080p Camera Spare CTS-PHD-1080P-KIT= 3 35 Precision HD Daisy Chain Cable 20m CAB-VCDC-20M= 3 36 Precision HD Service Contract CON-PMDN-CP18PKIT 3 37 47 1080p Multi System LED LCD TV LE47X04A 6 38 24" LED Monitor Region Free 24INTLED 15 39 Promix 3ch Mono Mic Submixer PROMIX 6 40 16 Channel Color Multiplexer LTC2682/90 2 41 Shure Cardioid Boundary Mic MX393/C 10 42 10x1 Passive AV Switcher VS-101AV 3 43 2m HDMI to DVI-D cable HDMID-02MM 10 44 3m HDMI to DVI-D cable HDMID-03MM 10 45 BNC F to RCA M Adapter 2702-SF-04 30 46 BNC M to RCA F Adapter 2702-SF-05 30 47 3ft BNC RG59/U Cable RG02-03 30 48 6ft BNC RG59/U Cable RG02-06 30 49 12ft BNC RG59/U Cable RG02-12 30 50 25ft BNC RG59/U Cable RG02-25 10 51 D-Sub Pin Crimp Tool 30-426 D-Sub 3 52 Shure Cardioid Desktop Mic MX412DC 20 53 50ft Ultra Thin HD15 M/M CC388M-50 20 54 25ft XLR 3P Male/Female Mic Cable 2031-SF-04 50 55 50ft DB25 M/F Extension 2662 8 56 50ft DB25 M/M Extension 2672 10 57 DB25F to 8 XLR F DB25FXLRF 8 58 DB25F to 8 XLR M DB25FXLRM 8 CLAUSES INCORPORATED BY FULL TEXT C3 CLAUSE +1 (555) 000-0000 OMBUDSMAN (NOV 2010) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC-A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the C3 Ombudsman at: the Office of the Senior Contracting Official - Iraq Attn: SCO-I Ombudsman APO AE 09342 Email: contact@example.gov. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, contract, delivery order, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. C3 PROVISION +1 (555) 000-0000 NOTIFICATION OF PAYMENT IN LOCAL CURRENCY (IRAQ) (JUL 2010) (a) This contract/purchase will be awarded in Iraqi Dinar (local currency) if awarded to a host nation vendor. The contractor will receive payment in local currency via Electronic Funds Transfer to a local (Iraqi) banking institution. Contracts/purchase orders shall not be awarded to host nation vendors (Iraqi) who do not bank locally. If awarded to other than a host nation vendor, the contract will be awarded in US dollars. The currency exchange rate will be determined at the official exchange rate posted by the local DoD Finance office on the date of the payment in accordance with the Department of Defense Financial Management Regulation. (b) By exception, the following forms of payment are acceptable when EFT using ITS.gov is determined not available by the local finance office, in order of priority. (1) EFT using Limited Depository Account (LDA) (2) Check from the local finance office LDA (3) Local currency cash payments (must be approved in writing by the local finance office and contracting office prior to contract/purchase order award). Payments in cash are restricted to contracts/purchase orders when the vendor provides proof via a letter from the host nation banking institution that it is not EFT capable and validated by the local finance office that the vendor's banking institution is not EFT capable. Cash payments will be made in Iraqi Dinar. C3 CLAUSE +1 (555) 000-0000 C3 WIDE AREA WORKFLOW INSTRUCTIONS (JUL 2010) (a) To implement DFARS Clause 252.232-7003, "ELECTRONIC SUBMISSION OF PAYMENT REQUESTS," C3 uses Wide Area Workflow - Receipt and Acceptance (WAWF-RA) to electronically process contractor requests for payment. This application allows DOD contractors to submit and track invoices and receipt/acceptance documents electronically. (b) The contractor is required to use WAWF-RA when processing invoices and receiving reports under this procurement action. Submission of hard copy DD250/invoices will no longer be accepted for payment except as provided in paragraph 3 of this clause. (c) The Contractor may submit a payment request using other than WAWF-RA only when: (1) The Contracting Officer authorizes use of another electronic form. With such an authorization, the Contractor and the Contracting Officer shall agree to a plan, which shall include a timeline, specifying when the Contractor will transfer to WAWF-RA; (2) DoD is unable to receive a payment request in electronic form; or (3) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment. (d) INSTRUCTIONS: The contractor shall register to use WAWF at https://wawf.eb.mil . There is no charge to use WAWF. All questions relating to system setup and vendor training can be directed to the help desk in Ogden, UT. Their number is +1 (555) 000-0000. Web-based training for WAWF is also available at http://www.wawftraining.com/ . (e) DESCRIPTION OF WAWF-RA TYPES OF INVOICE/RECEIVING REPORTS: (1) Progress Payment (For use under contractually authorized Progress Payments) (2) Performance Based Payment (For use under contractually authorized Performance Based Payments) (3) "COMBO" Invoice/Receiving Report (For Supply CLINS including ammunition items and ammunition related items) (4) "2-in-1" (For Service CLINS only) (5) Cost Voucher (For use with Cost Reimbursement contracts, Time and Material or Labor Hour contracts containing FAR Clauses 52.216-7, "Allowable Cost and Payment" or 52.232-7, "Payments under Time-and-Materials and Labor-Hour Contracts") (f) CODES: THE FOLLOWING CODES ARE REQUIRED TO ROUTE CONTRACTOR INVOICES THROUGH WAWF: Contractor CAGE Code* ____________ Pay DoDAAC (Department of Defense Activity Address Code)*: HQ03034 Issue DoDAAC*: W91GDW Admin DoDAAC*: W91GDW Accepted by DoDAAC*: W90ZQ5 Contracting Officer* SSgt Courtney Frederick Ship to Code*: W90ZQ5 (Not Required for Services) *Required fields in WAWF. CAGE Code, Paying, Issuing, and Administering DoDAACS and the assigned Contracting Officer may be found on the face of the award document. When the contract administration is assigned to DCMA; the contractor should contact the assigned Administrative Contracting Officer to obtain the applicable "inspect by" DoDAAC. If contract administration is retained by the Issuing/Procuring Activity; the contractor should contact the assigned Procuring Contracting Officer to obtain the applicable "inspect by" DoDAAC. (g) When items are ready for shipment, the contractor shall prepare and include with each shipment, a receipt and accountability document describing the contents of the shipment. Its purpose is to ensure proper receipt and accountability is maintained for ammunition and ammunition related items. In accordance with DFARS 252.246-7000, contractor submission of the material inspection and receiving information required by Appendix F of the DFARS by using the Wide Area Work Flow (WAWF) electronic form fulfills the requirement for a material inspection and receiving report (DD Form 250). Two copies of the receiving report (paper copies of either the DD Form 250 or the WAWF report that reflect the exact contents of each conveyance) shall be distributed with each shipment, in accordance with Appendix F, Part 4, F-401, and Table 1 of the DFARS. In addition to including a copy of the receipt and accountability document with each shipment, the contractor shall send an electronic copy to the Contracting Officer within one day of shipment. (h) If the volume of the shipment precludes the use of a single car, truck, or other vehicle, a separate receipt and accountability document shall be prepared and included in the shipment. If the shipped to, marked for, shipped from, mode of shipment, contract quality assurance and acceptance data are the same for more than one shipment made on the same day under the contract, the contractor may prepare one document to cover all shipments; however, each document shall be annotated to reflect the partial of any item on a single vehicle, such as partial 1 of 3, 2 of 3, and 3 of 3 and the document accompanying each shipment shall identify the unique contents of each vehicle, i.e., lot, quantity per lot, etc. For proper receipt and accountability, the WAWF electronic document shall contain, at a minimum, the following information for each shipment: (i) The "Header Tab" of WAWF must identify the Prime contractor's name and CAGE Code. (j) Besides the financial requirements of "Unit Price", "Unit of Measure", "Qty. Shipped", the extended dollar "Amount", and the ACRN, the "Line Item" tab of WAWF must identify: Contract Number Delivery Order number (if applicable) Shipment Number Invoice Number Item Number (CLIN Number from contract) Stock Number (NSN) (k) In the "Description" field of the WAWF document, the MILSTRIP requisition document number and the ammunition LOT and serial number (if applicable) must be annotated for the quantities shipped related to this particular invoice. NOTE: If there are multiple LOT numbers or multiple MILSTRIP requisition document numbers, each LOT number and MILSTRIP requisition number must be identified separately. C3 PROVISION +1 (555) 000-0000 C3 AGENCY PROTEST PROGRAM (NOV 2010) (a) This solicitation may be protested to the issuing Contracting Office for decision by the Contracting Officer or by the Chief of the Regional Contracting Center if authority has been withheld. If requested, an independent review of an Agency Protest decision is available through appeal to the Principal Assistant Responsible for Contracting (PARC)/Senior Contracting Official (SCO) in accordance with FAR 33.103. A protest to C3 is a - PROTEST TO THE AGENCY, within the meaning of FAR 33.103. The C3 Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns within C3, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. After an interested party files an Agency Protest with the Contracting Officer and while that protest is pending, the protestor agrees not to file a protest with the GAO or other external forum. If a protest is filed with an external forum on the same solicitation as the Agency Protest, the Agency Protest will be dismissed. (b) An interested party may file a written protest to the Contracting Officer under the C3 Agency Protest program for contract solicitations issued by C3. Such Agency Protests are limited to objections to any of the following: (1) A solicitation or other request by an agency for offers for a contract for the procurement of property or services. (2) The cancellation of the solicitation or other request. (3) An award or proposed award of the contract. (4) A termination or cancellation of an award of the contract, if the written objection contains an allegation that the termination or cancellation is based in whole or in part on improprieties concerning the award of the contract. (c) An Executive-Level Agency protest may be filed with the Contracting Officer designated in paragraph (f) of this provision for resolution of protests. (d) For the purpose of filing a C3 Agency Protest, an interested party means an actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract. (e) An Agency Protest must include the protester's name, address and telephone number, including fax number or e-mail address; the solicitation or contract number, identity of the contracting activity and the contracting officer's name; a detailed statement of all legal and factual grounds for protest (mere disagreement with the decisions of Contracting Officers does not constitute grounds for protest), including copies of all relevant documents; a request for a ruling; and, a request for relief. All protests must be signed by an authorized representative of the protester and must state it is an Agency Protest for decision by the Contracting Officer. (f) C3 Agency Protests, as defined in FAR 33.101, may be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from SSgt Courtney Frederick at contact@example.gov.