Audio Visual Requirement for Change of Command

1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2) This solicitation, FA2517-11-T-5056, is being issued as a Request for Proposal (RFP). Simplified Acquisition Procedures (SAP) are being used for the solicitation and award of this requirement shall be in accordance with the "Test Program for Certain Commercial Items" as described in FAR Subpart 13.5. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. 3) A description of requirements for the commercial item/service; Audio, Projection and Lighting Requirements in support of the NORAD/USNORTHCOM Change of Command is requested in this solicitation: CLIN 0001; Non-personal service for a contractor to provide all materials, equipment, transportation and labor necessary to install, test, operate, disassemble and remove all lighting, audio systems, power backup, pipes and drapes; for rehearsals and official events to include; the NORAD/NORTHCOM Change of Command event as stated in the Performance Work Statement. Location of the events shall be inside of Hangar 140, Peterson AFB, Colorado, 80914. The actual date of the event is TBD, however is it expected to take place between the period of 01 Aug 2011 through 01 Sep 2011. A site visit will be held 28 July 2011 at 10:00 AM on Peterson AFB. Vistors that do not have an ID or badge to enter Peterson AFB will need to arrive at the West gate at 9:15 AM to be signed in. Please send an email no later than 26 July 2011 if a representative from your company will be attending. 4) Offerors shall submit with their proposal for evaluation; 1) the technical approach showing the offeror's ability to accomplish the technical requirements in accordance with the performance work statement (PWS) dated 14 July 2011. The technical approach shall include PAR cans to cover the main stage, center floor and area for movement in front of the troops to allow adequate lighting for video recording and live broadcast purposes. (See Attachment 1), and the type of backup generator (minimum 100 KVA silent (Whisper)) to be used. Include priced option for the media stage per para. 3.2.2 of the PWS 2) A minimum of three (3) professional references for work accomplished within the last five (5) years, and 3) Price. The technical approach shall receive a PASS/FAIL rating based on the proposal meeting/not meeting the minimum requirements of the PWS, which will include professional references. Elements to be evaluated under the technical approach include the number of lights, the type of lights, the layout of the lighting, the type of backup generator, a contingency plan, professional references and database available to the Government, i.e., Performance Assessment Reporting System (CPARS). 5) This document incorporates provisions and clauses through Federal Acquisition Circular (FAC 2005-39). 6) This acquisition is procured as total small business set-aside. A single award shall be made as result of a Government evaluation of proposals submitted in response to the RFP. The NAICS code for this requirement is 532490 and the size standard is $7 million. 7) The provision at 52.212-1, Instructions to Offerors--Commercial Items (JUN 2008). All firms must be registered in the Wide Area Workflow (WAWF) at https://wawf.eb.mil at time of quote submittal. DUNS, Cage Code, Tax ID, Terms and Conditions shall be submitted with quote. All offerors must be registered in the Central Contractor Registration Database at www.ccr.gov in order to be considered for award. The Government is not providing contract financing for this requirement. The Taxpayer Identification Number (TIN) may be used by the Government to collect and report on any delinquent amounts arising out of the contractor's relationship with the Government (31 U.S.C. 7701 (c)(3)). 8) The provision at FAR 52.212-2, Evaluation-Commercial Items (JAN 1999), as prescribed in 12.301(c): Evaluation -- Commercial Items (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical approach offered to meet the Government requirement; (ii) price; Technical approach and price are approximately equal in importance. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The Government acknowledges there are no option periods associated with this requirement. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 9) The provision at FAR 52.212-3, Offeror Representations and Certification--Commercial Items (AUG 2009), is applicable to this acquisition. All offerors must be registered in the Online Representations and Certifications (ORCA) (https://orca.bpn.gov)) at the time of proposal submission. 10) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (MAR 2009) , applies to this acquisition. 11) The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEC 2009) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Dec 2008) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (vii) Reserved (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) 12) The following FAR Clauses are applicable to this solicitation: FAR 52.219-6, Notice of Total Small Business Set-Aside, (JUN 2003) FAR 52.222-21, Prohibition of Segregated Facility, (FEB 1999) FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, (SEP 2006) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, (MAY 1989) FAR 52.225-13, Restriction on Certain Foreign Purchases, (JUN 2008) FAR 52.232-18, Availability of Funds, (APR 1984) FAR 52.232-33, Payment by Electronic Funds-Central Contractor Registration, (OCT 2003) FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation, (APR 1984) FAR 52.245-1, Government Property, (JUN 2007) 13) The following DFARS clauses apply to this solicitation: DFARS 252.203-7000, Requirements Relating to Compensation of Former DOD Officials, (JAN 2009) DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation), (MAY 2009) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) 14) The following AFFARS clause applies to this solicitation: AFFARS 5352.223-9001, Health and Safety on Government Installations, (JUN 1997) AFFARS 5352.242-9000, Contractor access to Air Force Installations, (AUG 2007) AFFARS 5352.242-9001, Common Access Cards (CACs) for Contractor Personnel, (AUG 2004) 15) The Defense Priorities and Allocations System does not apply to this solicitation. 16) AFFARS 5352.201-9101, Ombudsman, (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, A7K, 150 Vandenberg St, Ste 1105, Peterson AFB, Co 80914-4350, 719-554-5250, fax 719-554-5299, a7K.wf@afspc.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of Clause) 17) Proposals are required no later than 3:00 p.m., MST, 01 Aug 2011, at fax (719) 556-7538 or email SSgt Sharday Leedy at sharday.leedy@peterson.af.mil. 18) Please contact SSgt Sharday Leedy at 719-556-0232 for questions regarding this solicitation.