Audio Visual Solutions & Services

Contract R250407 is a national cooperative agreement between the Region 4 Education Service Center and Key Code Media, Inc. for the provision of comprehensive audio visual solutions and services. Effective from October 1, 2025, to September 30, 2028, the contract includes an initial three-year term with options for two additional one-year renewals. The scope of work is extensive, covering the resale of audio, video, control, and lighting systems, signal management, infrastructure cabling, collaboration tools, and digital signage, as well as professional installation, integration, and maintenance services. The agreement is designed to benefit public agencies and schools nationwide through a partnership with OMNIA Partners. Key Code Media provides a tiered pricing structure with discounts ranging from 2% to 44% off MSRP and offers various support plans, including Cobalt, Bronze, Silver, and Bronze Plus levels. The contract mandates that all delivered goods be new and original, with a standard product lead time of five days after receipt of order. Administration requires invoices to be submitted in duplicate per purchase order, with payments due within 45 days of delivery or invoicing. The agreement incorporates strict compliance standards, including adherence to Texas Government Code, federal grant requirements such as the Davis-Bacon Act and the Clean Air Act, and specific procurement rules for Arizona school districts to ensure transparency and fair competition.