Audio Visual Solutions & Services

Contract R250405 is a three-year agreement between the Region 4 Education Service Center and Ford Audio-Video Systems, LLC, effective from October 1, 2025, to September 30, 2028. The contract provides for the procurement of comprehensive audio visual solutions and services, including audio and video systems, control systems, signal management, infrastructure cabling, collaboration tools, lighting, and digital signage. The scope also encompasses installation, integration, and maintenance services. The agreement allows for two additional one-year renewal options and is available to public agencies nationwide through OMNIA Partners. The award was based on the best overall offer, considering both pricing and suitability of services. Ford Audio-Video Systems, LLC provides a detailed pricing schedule featuring MSRP markdowns for various manufacturers and specific labor rates for engineering and installation. Performance is available across all 50 states, with standard lead times of 30 to 45 days for in-stock items. The contract includes strict compliance requirements, including adherence to federal funding regulations such as the Davis-Bacon Act and Clean Air Act when applicable, as well as specific insurance mandates designating Region 4 ESC as an additional insured. Payment terms are set at 45 days following the receipt of goods, completion of services, or receipt of a valid invoice.