This Solicitation opportunity from New York was posted on August 29, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Audio Visual Upgrades at SPTC

Closed

2126055State & Local

Submission Closed09/23/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334310

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DLA WEAPONS SUPPORT ACTIVE DEVICES DIVISION

POSTED

3 days ago

DEADLINE

in 8 days

AI Contract Overview

The NYS Division of Homeland Security and Emergency Services (DHSES) is seeking a qualified vendor, with current NYS MBE or WBE certification, to upgrade the audio-visual system at the State Preparedness Training Center in Oriskany, NY. The project involves providing and installing new A/V equipment, removing outdated systems, and delivering a minimum of three years of maintenance services. The scope includes a tentative list of products and quantities, with flexibility for bidders to propose similar alternative products, and the bid must reflect an all-inclusive project cost. The contract is intended to be awarded to the most responsive and best-priced vendor, with DHSES reserving rights to negotiate, amend scope, or cancel the solicitation if necessary. Important dates include an optional site visit scheduled for September 11, 2025, with registration required by September 10, and questions due by September 12. Bids must be submitted by September 23, 2025, at 10:00 am. Submission requirements include a comprehensive pricing spreadsheet, signed Appendix A, proof of insurance, NYS MBE or WBE certification, a completed W-9, and a procurement lobbying form. The contract duration is one year, with a project budget estimated between $500,000 and $1,500,000, and the work location is at the State Preparedness Training Center in Oneida County.

General Info

Agency

New York → NYS Division of Homeland Security and Emergency Services

NAICS

334310 - Audio and Video Equipment Manufacturing

Place of Performance

NY, USA

Set-Aside

NONE

Documents

Audio Visual Upgrades at SPTC - Budgetary Quote

sow

High

Appendix A: Standard Clauses for all NYS Contracts

contract-document

Low

NYS Finance Law §139-j and §139-k Compliance Forms

other

Low

NYS Substitute Form W-9: Request for Taxpayer Identification Number & Certification

tax-form

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 29

Solicitation

Response DeadlineSep 23

Deadline has passed

Submission Closed

09/23/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Division of Homeland Security and Emergency Services

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Division of Homeland Security and Emergency Services

Office AddressN/A

Contacts

Jenny FungCMS 2

contact@example.gov

+1 (555) 000-0000

Full Description

The NYS Division of Homeland Security and Emergency Services (DHSES) is seeking one qualified vendor to provide Audio Visual Upgrades to our current system. The anticipated work is located at the the State Preparedness Training Center, 5900 Airport Road, Oriskany, NY 13424. An optional site visit is scheduled 2:00 pm (ET) 09/11/2025, pre-registration is required. Mandatory Requirements The bidder must have current status as NYS MBE or NYS WBE, only. SOW The awarded vendor shall provide products, remove old equipment, install replacement A/V products, and provide a minimum 3 year maintenance services. A tentative list of products and quantity is the scope of work, however, the bidder may revise the estimated quantity and/or default products to substantially similar alternate products in your bid submission. (see SOW for requirements). The budgetary quote must be all-inclusive project cost. Omissions may be deemed non-responsive. Award DHSES intends to award this solicitation to one (1) responsive, qualified best price vendor. DHSES reserves the right to: award one (1) contract pursuant to this solicitation, or to not award/cancel this solicitation; seek clarifications and revisions of best price bid; amend the scope of work prior to bid opening; waive any requirements that are not material; negotiate with the successful bidder within the scope of work in the best interests of the State; in the event of unsuccessful negotiations with the 1st lowest bidder, then DHSES reserves the right to conduct contract negotiations with the 2nd low bidder …etc..; clarify and/or correct mathematical errors assuring a full and complete understanding of scope requirements of the vendor's bid and/or to determine a vendor's compliance with the requirements of the solicitation. Site Visit and Important Dates An optional site visit is offered, 2:00 pm (ET), 09/11/2025. If your firm is interested in attending, register to contact@example.gov no later than noon, 09/10/2025. If you have any questions, submit your questions by noon, 09/12/2025 to contact@example.gov, answers will be provided on or about COB, 09/17/2025. Bid submissions are due 10:00 am , 09/23/2025. Submission package Each submission must be complete to be deemed responsive. Incomplete submissions may be deemed non-responsive. Submitted bids must include the following addressed documents to be deemed a responsive: Excel spreadsheet - All Inclusive Pricing (with all fees) / Budgetary Quote; signed Appendix A, current proof of Workers Compensation / proof of Disability Insurance, current certification as NYS MBE or WBE, Substitute W-9, and Procurement Lobbying Form. Proof of DHSES' tax exemption will be provided to the awardee. Bidders must accept a NYS issued Purchase Order for payment. Due date:09/23/2025 10:00 AM Contract term: One year County(ies): Oneida Location: SPTC, 5900 Airport Rd, Oriskany, NY

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