Audiology Evaluations and Screenings

This sources-sought notice issued under solicitation number W81K0426QA075 by the Department of Defense’s W40M USA Hca office aims to identify qualified businesses capable of delivering audiology evaluations and screenings to Department of the Army civilian employees near Rock Island Arsenal, Illinois, within a 50-mile radius. The services include comprehensive audiological testing such as pure-tone, speech, tympanometry, and reflex evaluations, performed Monday through Friday between 0800 and 1600, excluding federal holidays, and initiated through referrals from the Occupational Health Clinic. Contractors must ensure services are conducted by licensed and certified personnel, including audiologists holding current ASHA certification or equivalent and physicians board-certified in otolaryngology or neurotology, with all staff required to maintain valid state licensure, English language proficiency, and a clean licensing history. Compliance with federal regulations including HIPAA, OSHA, FAR, and Department of the Army regulations AR 40-3 and AR 40-66 is mandatory, and contractors must strictly adhere to Quality Assurance Surveillance Plan and Performance Requirement Summary standards, achieving 100% compliance on licensure and anti-trafficking policies and 99% on overall task performance. The contract requires rapid service delivery, with appointments to be scheduled within 72 hours of request and written clinical reports submitted within 15 calendar days of testing, using layperson terminology to summarize findings, determine work-relatedness of hearing loss, and recommend follow-up actions. All services must be performed at a location within the specified radius, and contractors must not bill patients or third-party insurers. Invoicing must occur monthly via the Wide Area Workflow system by the 30th of each month, and contractors must designate a Point of Contact within five working days after award. The solicitation does not include pricing details, as this is a pre-acquisition notice to gather market intelligence; however, the structure of performance metrics, binary compliance thresholds, and focus on minimum qualifications strongly suggest an anticipated Lowest Price Technically Acceptable evaluation approach. Offerors must include their Unique Entity Identifier (UEI) in their capabilities statement, and while socioeconomic set-asides are not specified, strict prohibitions against conflicts of interest, unauthorized use of protected health information, and financial ties to patient referrals are enforced. Attachments include a Quality Assurance Surveillance Plan and Performance Requirement Summary, and while no formal contract clauses or packaging requirements are listed, the notice signals intent to issue