August 2026 National Assessment Governing Board Quarterly Meeting - RFQ 91995926Q0009

This solicitation, issued as a combined synopsis and request for quotations under the Revolutionary FAR Overhaul Part 12.201-1, is a total small business set-aside under NAICS Code 721110 for hotels and motels, with a size standard of $40 million, and is exclusively open to small businesses. The National Assessment Governing Board, part of the U.S. Department of Education, requires comprehensive lodging and meeting services for its quarterly meeting scheduled for August 6–7, 2026, in the Washington, DC metropolitan area, with a period of performance extending from August 4 to August 8, 2026. The venue must provide ADA-compliant guest rooms, preferably king-sized, at or below the federal per diem rate of $183 per night for an estimated 72 room nights. All services—including meeting space, audiovisual equipment such as 28 wired push-to-talk microphones, one handheld microphone, two OWLS 360° video conferencing cameras, and technical AV support—must be included, along with food and beverage services requiring a minimum 20% discount off published menu prices, and must be priced on a firm-fixed basis using the provided Excel quote worksheet. Quotations must also include a detailed, itemized proposal from the audiovisual provider and an explicit statement confirming tax-exempt status for the U.S. Department of Education, with any required documentation to support this exemption. The contract mandates inclusion of attrition and cancellation clauses with a sliding scale of no more than 80% at 30 and 60 days prior to arrival, and requires full compliance with federal accessibility standards under Section 504 of the Rehabilitation Act. All offers must be submitted electronically via email to Tony White at tony.white@ed.gov by 12:00 p.m. ET on Monday, June 15, 2026, with a strictly formatted subject line and must include the vendor’s active System for Award Management (SAM) Unique Entity ID, or the quotation will be deemed technically unacceptable. Clarification questions must be submitted by June 2, 2026, and all responses will be disseminated as amendments to the solicitation. Evaluation will be based on best value to the government, with technical quality—including adherence to exact meeting dates and venue proximity to downtown Washington, DC—being significantly more important than cost or price, and past performance considered as