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Authorized Dental Equipment Distributor

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity is for an Authorized Dental Equipment Distributor to support prime contractors on Department of Veterans Affairs projects, specifically under the Sac Frederick agency. The selected provider will be responsible for the sales, national-scale distribution, and supply chain logistics of OEM dental equipment, ensuring delivery to designated government sites across the USA. To be eligible, applicants must maintain an active SAM registration and provide an OEM-certified authorized distributor letter dated within the last 12 months. The solicitation is categorized under NAICS code 423460, with a response deadline set for November 6, 2026.

General Info

Authorized dental equipment distributor needed for VA projects; SAM registration required by November 2026.

NAICS

423460 - Ophthalmic Goods Merchant Wholesalers

Place of Performance

MD, USA

Set-Aside

NONE

Documents

This scope was carved out of 36C10X27Q0011.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

6520--NX EQ Dental Handpieces

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → Sac Frederick (36C10X)
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs logistics, sales, and delivery of OEM dental equipment for prime contractors on Department of Veterans Affairs projects. Manages national-scale distribution and supply chain logistics. Requires an OEM-certified authorized distributor letter dated within the last 12 months and active SAM registration. Delivers OEM products to specified government sites.

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NAICS: 339114
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6520--NX EQ Dental Handpieces
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The Department of Veterans Affairs, through the Veterans Health Administration Non-Expendable Equipment National Program, is issuing a Sources Sought Notice to identify qualified vendors for an enterprise-wide requirements contract to provide KaVo dental handpieces and related accessories. The government intends to award a single requirements contract with firm-fixed price orders for a variety of equipment, including air-driven and electric high and low-speed handpieces, air motors, air polishers, air scalers, and associated repair packages. The anticipated period of performance consists of one 12-month base period with four 12-month option periods, subject to annual review and continued need. Delivery is required for VA medical centers across the Continental United States and various OCONUS locations, including Alaska, Hawaii, and several Pacific territories. Qualified sources must operate under NAICS code 339114 and maintain an active registration in the System for Award Management. Technical evaluations will focus on the ability of the products to meet specific salient characteristics, such as CDC-compliant steam sterilization, compatibility with industry-standard quick-disconnect couplers, and integration with dental delivery unit air supplies. Vendors must provide descriptive technical literature, a country of origin designation for all products, and an OEM-certified authorized distributor letter dated within the last 12 months. Additionally, the government will evaluate the vendor's ability to maintain an uninterrupted national supply chain and the specifics of any offered annual service and maintenance plans.
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The Department of Veterans Affairs is soliciting proposals for a nationwide, firm-fixed-price requirements contract for the procurement of Medtronic Stealthstation S8 Image-Guided Surgical Navigation Systems or an equal alternative. This acquisition is specifically set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 334510. The contract includes a base period of 12 months with four subsequent 12-month option years. All provided equipment must be new original equipment manufacturer (OEM) products, as refurbished or gray market items are prohibited, and all items must be covered by the manufacturer's warranty. Delivery is established as FOB Destination to various VHA locations, with a requirement for the contractor to provide order confirmation within four working days of receipt. Proposals will be evaluated based on best value, with technical factors and past performance combined being significantly more important than price. Technical evaluations require strict adherence to salient characteristics, while past performance is assessed based on relevant and recent contracts from the last three years. Offerors must submit their proposals in four distinct volumes: Technical, Past Performance, Price, and a volume for Offer, Amendments, Certifications, and Representations. Key compliance requirements include a 3% SLA fee embedded in the unit pricing, certification that equipment is free of outstanding recalls or safety issues, and adherence to ADA and HIPAA federal requirements. Payments are processed monthly in arrears via electronic funds transfer.
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