Auto & Fleet Parts, Managed Inventory Programs & Related Services

The Cooperative Council of Governments (CCOG), acting on behalf of Equalis Group, is soliciting proposals under RFP COG-2186 to establish a master cooperative purchasing agreement for auto and fleet parts, managed inventory programs, and related services. This IDIQ contract is designed to allow public sector agencies nationwide to procure products and services for a diverse range of vehicles—including gasoline, diesel, electric, hybrid, and heavy-duty equipment—without conducting their own individual RFP processes. The scope encompasses aftermarket OEM and premium parts, fluids, consumables, shop equipment, and support services such as vehicle maintenance and technical training. The contract features an initial four-year term with a possible one-year renewal and is estimated to generate an annual spend exceeding 25 million dollars by the third year. Proposals are evaluated based on a 100-point scale, with 65 points allocated to the technical proposal—focusing on organizational stability, public sector experience, and service capacity—and 35 points allocated to the cost proposal. Winning suppliers must utilize the provided cost template, which supports discount-based, line-item, cost-plus, and managed inventory pricing methodologies. The selection process emphasizes the most advantageous proposal for members, considering total cost of ownership and the ability to verify contract pricing. Awarded suppliers must enter into both a Master Agreement and a Sample Administration Agreement with Equalis Group, adhering to strict confidentiality terms and various regulatory certifications, including diversity vendor status, OSHA compliance, and federal immigration laws. All submissions must be completed electronically via the Bonfire portal by September 4, 2026.