Auto Parts, Ford®, GM®, FCA/Mopar® OEM IFB

The Department of General Services, Procurement Division of California is soliciting bids to establish a statewide multi-year contract for Original Equipment Manufacturer (OEM) auto parts for Ford, General Motors, and FCA/Mopar vehicles, with a base term of two years and three one-year extension options. The contract is mandatory for the California Highway Patrol, Department of Corrections & Rehabilitation, and Department of State Hospitals, and available for use by local governmental agencies. All parts must be genuine OEM new parts, with OEM remanufactured parts permitted only if new parts are unavailable; used, worn, or prototype items are strictly prohibited. Pricing is structured into core items with fixed contract prices listed in Attachment 1 – Pricing Workbook and non-core items priced at a discount off the OEM’s official online catalog prices. Bids must be submitted electronically via email with a 10 MB file size limit, including the completed Pricing Workbook in Microsoft Excel format, a Narrative Response, and mandatory certifications including a California Civil Rights Laws form, Bidder Declaration Form, and Iran Contracting Act certification. Failure to submit the Pricing Workbook renders the bid non-responsive. The award will be made to the lowest priced responsive and responsible bidder, with responsibility determined through verification of personnel, equipment, financial capacity, and relevant experience. Delivery is F.O.B. destination with freight prepaid by the contractor, requiring full delivery within seven business days of order receipt. Contractors must maintain customer service availability Monday through Friday from 8:00 AM to 5:00 PM PT and assign a designated Contract Manager with contact information provided prior to award. Invoices must be submitted within seven calendar days of delivery and must include specific details such as contract number, purchase order, line item, quantity, unit price, and state sales tax, which is not included in bid pricing but added at time of invoicing. Payment is contingent upon availability of appropriated funds and requires use of a Payee Data Record (STD 204). Bidders must verify they are not on California’s top 500 delinquent taxpayer lists and comply with federal debarment, Darfur Contracting Act, Russian Sanctions, and post-consumer recycled content requirements. Delivery to secure facilities such as CHP offices may require advance clearance, and failure to comply with security procedures may constitute contract default. All shipments must meet Non-IT General Provisions Section 15.10 for packaging and shipment, and returns for shipping errors, defects, or freight damage must be accepted within 30 days