Automated External Defibrillator (AED) Program Management and Concierge Services

The Regional Transportation District (RTD) is soliciting a contractor to manage its fleet of agency-owned Automated External Defibrillators (AEDs) through a comprehensive service offering that includes a secure web-based platform for tracking inspections, expiration dates, and maintenance, alongside medical oversight and post-event support to ensure full regulatory compliance and operational readiness. This procurement, identified as RFQ - 026RM017, will be awarded under a Lowest Price Technically Acceptable (LPTA) methodology, prioritizing both technical acceptability and cost efficiency. The base contract period is three years with two optional one-year extensions, and the total estimated value ranges from $27,090 to $45,150, based on an annual cost of $9,030 covering 43 AED units. The selected provider must deliver a fully functional digital system with automated notifications, compliance reporting, and seamless data transition capabilities upon contract conclusion. All services must align with RTD’s internal policies, including its Chemical Product Approval Program and prevailing wage requirements, and must be delivered to locations throughout Colorado with FOB destination terms placing risk of loss on the contractor until formal acceptance by RTD. The contractor is required to submit a completed W-9 form and key personnel documentation, disclose any potential organizational conflicts of interest, and maintain a minimum of $1,000,000 in commercial general liability insurance with a corresponding indemnification clause protecting RTD from liabilities arising from contractor performance. Subcontracting efforts must include documented outreach to Small Business Enterprises (SBEs), with monthly payment reports submitted via the B2GNow platform. Invoicing must be conducted electronically to [email hidden] and include the purchase order number, itemized charges, and alignment with the approved pricing schedule; no restocking or return fees are permitted without prior written approval. All submitted materials must meet Level AA accessibility guidelines under the W3C Web Content Accessibility Guidelines 2.1, and proposals must be uploaded exclusively through RTD’s online procurement portal by the June 26, 2026 deadline. No formal FAR clauses are incorporated, and the contract structure relies on internal provisions specifying packaging, inspection, acceptance, and performance standards, with RTD retaining sole authority over acceptance and contract administration following award. The contracting officer and contracting officer’s representative will be designated post-award, and no specific accounting codes or federal appropriation data are provided.