Automated Supply Retrieval System (ASRS) Upgrade and New Equipment for Three Existing Mini-Load Machines

AMENDMENT 0002: The purpose of this Sources Sought amendment is to: 1) Update the language and method for obtaining the Technical Data Package (TDP); 2) Introduction of Site/Facility Photographs as a controlled document; 3) Update the requested information from the responses section; and 4) Update the closing date to allow additional time for interested parties to provide information regarding their technical capabilities due to the inclusion of facility photographs. Interested parties must request access to the Site/Facility Photographs and the TDP from the Contracting Point of Contact (POC), Joseph Johnson (joseph.m.johnson5@navy.mil). Vendors shall retrieve these technical files from the Contracting POC via the Department of Defense Safe Access File Exchange (DoD SAFE) website. Please see the attachment 21SNB13_0002_ATT1. AMENDMENT 0001: The purpose of this RFI Amendment is to correct the RFI closing date from 04JAN2021 to 20JAN2021 N00164-21-S-NB13 - REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT - Automated Supply Retrieval System (ASRS) Upgrade and New Equipment for Three Existing Mini-Load Machines - PSC 3990 - NAICS 493110 The Naval Surface Warfare Center, Crane Division (NSWC Crane) located in Crane, Indiana is conducting market research for vendors with the technical capabilities to provide upgraded and new equipment for the three existing Dematic Mini-Load Machines in the Automated Storage Retrieval System (ASRS) and upgrade to the latest Mini-Load Storage and Retrieval Machines (SRM) controls components. In accordance with Department of Defense FAR Supplement (DFARS) Procedures, Guidance, and Information (PGI) 213.104, the Government is seeking companies with the capabilities to meet the requirements as described herein. This effort will include installation of upgraded and new equipment for the three existing Dematic Mini-Load Machines in the ASRS to the latest Mini-Load SRM controls components. Additionally, this effort will include the removal and reinstallation of the current bins as the Government wishes to keep the current bins that are currently used. In the event of a primary system failure, a backup retrieval system, allowing for full access to all material stored in bins shall be incorporated into the design. The contractor will also install a new system software application to perform ASRS inventory management and equipment control operations to replace obsolete software. Design shall utilize a network server and incorporate design redundancy with automated switch over to eliminate system down time. The software system must have interface connections to the aisle controls and to the Programmable Logistic Controllers (PLCs). The system will contain interface screens that will provide the user the ability to see the status and operations of the system. The current ASRS layout is comprised of three aisles, with each containing a material handling equipment vehicle. Each aisle consists of bins in four sizes: Bin type 7 & 10 (size 24'x 48), Bin type 3, 6 & 9 (size 24'x24), Bin type 2, 5 & 8 (size 12'x12) and Bin type 1 & 4 (size 6'x6). Total bins is 6,240 EA: 26 Bins high, 40 bins deep and 6 rows of bins. The Government's Technical Data Package (TDP) for this effort is provided as a controlled attachment. Interested parties must be properly registered in the Government System for Award Management database (SAM) and the Joint Certification Program (JCP) to receive the controlled attachment. Interested parties may obtain information on SAM registration and annual confirmation of requirements by calling 1-866-606-8220, or via the internet at www.sam.gov. This is a Request for Information/Sources Sought Notice (RFI/SS) announcement to determine the availability and technical capability of businesses to provide the required services. Additionally, this notice is being published with the intent to conduct market research, determine the availability of small business concern participation as either prime or subcontractors and promote competition. At the current time, NO FUNDING IS AVAILABLE for contractual efforts. This RFI/SS does not constitute an Invitation for Bids (IFB), a Request for Quote (RFQ), or a Request for Proposal (RFP) and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract. The US Government is in no way liable to pay for or reimburse any companies or entities that respond to this announcement. Sources choosing to respond to this notice are wholly responsible for any costs/expenses associated with submitting a response. Any costs incurred by interested companies in response to this announcement will NOT be reimbursed. Respondents will not be notified of the results of this sources sought notice. The information obtained from submitted responses may be used in development of an acquisition strategy and future solicitation. When/if the Government issues a solicitation for this effort, interested parties will be expected to thoroughly address the requirements thereof regardless of the circumstances surrounding this sources sought. Responses Responses to the RFI/SS shall include the following: Submitter's Name Street Address, City, State, Zip Code Business Size Point of Contact (POC) POC Telephone POC Email Announcement Number: N00164-21-S-NB13 All interested parties are encouraged to submit company and product literature, a white paper addressing the vendor's capabilities and relevant past performance as it relates to meeting the Government requirement, estimated quotes based on work described above and/or other pertinent information. Responses should address, at a minimum, the vendor's ability to perform the requirement based on the Government-furnished TDP provided with the announcement. Vendors are encouraged to assess the TDP for inconsistencies that may prevent successful installation of the latest Mini-Load SRM controls components. Based on this assessment, provide additional data required from the Government, if necessary, as a means to submit a complete and responsive quotation or proposal when/if the Government issues a solicitation for this effort. A site inspection to observe the current conditions of the ASRS is recommended prior to submitting a quotation or proposal as a means to first examine the construct of the existing equipment and determine the presence of potential obstacles. However, due to the current Coronavirus Pandemic, travel restrictions and space occupancy limitations have been enforced at NSWC Crane. Therefore, the Government is seeking alternative solutions to a site inspection such as photographs or a video to visually document the construction of the ASRS layout. Vendors shall inform the Government of whether an inperson site inspection of the space is necessary to visually capture the ASRS layout, or if visual documentation in the form of a photograph or video of the space is sufficient to submit a quotation or proposal for this effort. The Government is also interested in obtaining feedback regarding the commercial market for the item. If claiming the product to be commercial, vendors shall provide sales data for the commercial market (i.e. quantities, prices, catalogs prices, market prices, etc.). Responses to this RFI/SS or questions may be submitted to the Technical Point of Contact any time prior to the expiration of this announcement with a copy to the Contracting POC. The Technical Point of Contact (POC) for this effort is Blaire Coulter (blaire.coulter@navy.mil). The Contracting POC is Joseph Johnson (joseph.m.johnson5@navy.mil). Interested vendors should provide information regarding this announcement no later than 15:00 EST on or before 04 JAN 2021 to Naval Surface Warfare Center, Crane Division. If any part of the submittal is classified, please contact the Contracting POC for appropriate submission information. All information marked as proprietary information will be safeguarded to prevent disclosures to non-government personnel and entities. Your interest in the response is appreciated. Reference announcement number N00164-21-S-NB13 in all correspondence and communications.