Automatic Vehicle Locator System

This is a combined synopsis/solicitation FA4800-11-DM-0004 for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. The quotation is being requested to be received no later than 1700 (5:00 PM) EST, 16 September 2011. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-48. This procurement is being set aside 100% for small businesses. The applicable North American Industry Classification System Code (NAICS) is 811213 Communications Equipment Repair and Maintenance and the size standard is $25,000,000.00. The Government intends to issue a firm fixed-price purchase order for the acquisition of the following services and/or items in accordance with the Statement of Work: STATEMENT OF WORK Automatic Vehicle Locator System Air Time 633 CES/CEF 1. Scope: The purpose of this contract is to provide the Langley Air Force Base Fire Emergency Services Dispatch Center with Automatic Vehicle Locator connectivity between the fire vehicles and the AVL system in the Emergency communications center. We currently have the CES Wireless technologies Power-trak 3 system in both our emergency response vehicles and our Communications center. 1.1 Background: The 633d Civil Engineering Fire Department Dispatch center is the 911 Public Safety Answering point for Langley AFB. This system allows our dispatchers to know where the vehicles are at any given time for emergency response purposes. This system also allows for a backup means of communication in the event of a base radio system failure by providing a link to the vehicles 2. DESCRIPTION OF REQUIREMENT 2.1 General: The work consists of providing connectivity between the vehicles and the Communications center 2.2 Work Scope: a. Provide monthly airtime service for all vehicles (16) to give capability of two way reporting with the central system. This capability shall be available 24/7. b. Provide monthly high speed data connection for server to allow vehicles the capability of reporting in. This capability shall also be available 24/7. PERFORMANCE CRITERIA a. Provide system for uninterrupted communications between vehicles and AVL server. CLIN 0001 - 1 EA - 12 Month AVL Airtime Service CLIN 1001 - 1 EA - Option Year 1 for 12 Month AVL Airtime Service CLIN 2001 - 1 EA - Option Year 2 for 12 Month AVL Airtime Service CLIN 3001 - 1 EA - Option Year 3 for 12 Month AVL Airtime Service CLIN 4001 - 1 EA - Option Year 4 for 12 Month AVL Airtime Service Please include payment terms. Quote Must Be Valid Through 31 October 2011. The following clauses and provisions are incorporated and are to remain in full force in any resultant purchase order: By reference: 52.212-1 Instructions to Offerors - Commercial Items, Jun 2008 52.212-4 Contract Terms and Conditions-Commercial Items, JUN 2010 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-22 Previous Contracts and Compliance Reports, Feb 1999 52.223-5 Pollution Prevention and Right-to-Know Information w/Alt I, Aug 2003 252.203-7002 Requirement to Inform Employees of Whistleblower Rights, Jan 2009 252.204-7003 Control of Government Personnel Work Product, Apr 1992 252.204-7004 ALT A Central Contractor Registration (52.204-7) Alternate A (Sep 2007) 252.225-7031 Secondary Arab Boycott of Israel, Jun 2005 252.225-7035 Alt I Buy American Act-Free Trade Agreement-Blance of Payments Program Certificate, Dec 2010 252.232-7003 Electronic Submission of Payment Request and Receiving Reports, Dec 2006 252.232-7010 Levies on Contract Payments, Dec 2006 252.243-7001 Pricing of Contract Modifications, Dec 1991 By full text: 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://www.arnet.gov/far http://farsite.hill.af.mil (End of Provision) 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.arnet.gov/far http://farsite.hill.af.mil (End of Clause) 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2011) _X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). _X__ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside(MAY 2001)(U.S.C. 657 f). __X_ (20) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)). _X__ (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755). _X__ (22) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). __X_ (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X__ (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). __X_ (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). _X__ (33) 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010) (E.O. 13513). _X__ (38) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). _X__ (43) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items: __ X_ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). __ X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). _X__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (End of Clause) 252.212-7001 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Dec 2010). [DFARS 212.301(f)(iii)] (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) _X___ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section 847 of Pub. L. 110-181). (5) (i) _X__ 252.225-7001, Buy American Act and Balance of payments Program(JAN 2009)(41 U.S.C. 10a-10d,E.O. 10582). (14) (i) _X___ 252.225-7036, Buy American Act--Free Trade Agreements-Balance of Payments Program (JUL 2009) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note). (19) _X___ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). (25) (i) _X___ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (iv) _X___ Alternate III (MAY 2002) of 252.247-7023. (26) _X___ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) 5352.201-9101 - Ombudsman (Apr 2010) [AFFARS 5352.201-9101] (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.223-9001 -- Health and Safety on Government Installations (Jun 1997) [AFFARS 5323.9001] (a) In performing work under this contract on a Government installation, the contractor shall: (1) Comply with the specific health and safety requirements established by this contract; (2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract; (3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. (b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. (End of clause) 5352.242-9000 -- Contractor Access to Air Force Installations (Aug 2007) [AFFARS 5342.490-1] (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) The offeror must have a Commercial Government Entity Code (CAGE Code) and must have a DUNS number and be registered in the Central Contractor Register (CCR) in order to transact business with the government. One of the following paragraphs will apply: (a) Offeror shall complete electronic annual representations and certifications at http://orca.bpn.gov in conjunction with required registration in the Central Contractor Registration (CCR) database (see FAR 4.1102). or (b) Offeror shall update the representations and certifications submitted to ORCA as necessary, but at least annually, to ensure they are kept current, accurate, and complete. The representations and certifications are effective until one year from date of submission or update to ORCA. Note: A search in ORCA will be accomplished to ensure compliance. Evaluation: 1) Award will be made to the lowest price technically acceptable. Submittals: Please submit the quotation: 1) Cover sheet with company name 2) Quotes to 633rd CONS/LGCZ, 74 Nealy Ave Langley AFB, VA 23665 at or before 1700 (5:00 PM) EST, 16 September 2011. 3) Please submit the following information with each quote: Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, and Date offer expires. Quotations may be emailed to SrA Aneury Evangelista at Aneury.Evangelista@Langley.af.mil and 1LT Elijah Horner at Elijah.Horner@langley.af.mil. If you have any questions please contact SrA Aneury Evangelista, Contracting Specialist, at (757) 225-3950, or email at Aneury.Evangelista@Langley.af.mil or 1LT Elijah Horner, Contracting Officer, at (757) 754-1115, or email at Elijah.Horner@langley.af.mil.