Avaya Voice Mail System

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The Aberdeen Area Indian Health Service (IHS) intends to award a firm-fixed price, non-personal service purchase order, commercial item, in response to Request for Quotes RFQ-13-634. C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. D. The RFQ is issued is a full and open competition with no set asides. E. The quantities identified are estimates only. The unit pricing must be an all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. 1. Telecommunication Services to include upgrade AVAYA AURA 6.0 Voice Mail, Installation, Training of IT Staff and one year maintenance agreement F. See attached Statement of Work for the description of requirements. G. Place of performance will be at the Sioux San Hospital, IHS Hospital, 3200 Canyon Lake Drive, Rapid City, South Dakota. The period of performance will be 150 days from award. H. FAR 52.212-1 Instructions to Offerors-Commercial Items (February 2012). Quotes shall be submitted on company letterhead stationery, signed and dated and it shall include: 1. Solicitation number RFQ-13-634. 2. Closing Date: August 14, 2013 at 5:00 pm CST 3. Name, address and telephone number of company and email address of contact person. 4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary. 5. Terms of any express warranty 6. Price and any discount terms 7. "Remit to" address, if different than mailing address. 8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically, SAM). 9. Acknowledgment of Solicitation Amendments (if any issued) 10. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. I. BASIS FOR AWARD: Best Value - means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. Quoters are advised that the Government will consider the lowest price/technically acceptable in determining the best value for the government to determine the successful contractor. J. FAR 52.212-3 Offer Representations and Certifications-Commercial Items (April 2012) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. SEE ATTACHED REPRESENTATIONS AND CERTIFICATIONS DOCUMENT K. FAR 52.212-4 Contract Terms and Conditions-Commercial Item (February 2012), applied to this acquisition and it's incorporated by reference. L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2012) See attachment for full text. M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable, Wage Determination No.: 2005-2485, Revision No.: 12, Date of Revision: 06/19/2013, and Ethic Policies. N. Submit quote to: Aberdeen Area Indian Health Service Attn: Kathy Renville, Purchasing Agent 2501 W. 22nd Street, Bldg. 1 West Tower 3rd Floor Sioux Falls, SD 57105 katherine.renville@ihs.gov fax 605-335-2510 In addition, Contractors shall provide the following: Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM) database prior to award. The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems: Central Contractor Registry (CCR), Federal Agency Registration (Fedreg), Online Representations and Certifications Application, and Excluded Parties List System (EPLS). For SAM Customer Service, contact: Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828 DSN: 866-606-8220 A CONTINUING RESOLUTION, also known as a "CR" is legislation enacted by congress that continues funding for specific ongoing activities if the fiscal year appropriation has not been enacted by the beginning of the fiscal year. "Due to the Continuing Resolution, funds are presently available through September 30, 2013 (H.J. RES.117). The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2013. If funds are made available to the Contracting Officer for performance beyond the above cited date, the Contractor will receive notification in writing by the Contracting Officer." Acceptance Period: ACCEPTANCE PERIOD: Your quotation must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of receipt by the Government.