Awards & Commemorative Products

Waller Independent School District is seeking proposals under RFP# 252-2025 for the provision of Awards & Commemorative Products on an as-needed basis, with multiple vendors to be awarded contracts. The district emphasizes that vendors offering discounts from their catalog or retail prices are preferred, but responses are encouraged from all qualified vendors regardless of discount offerings. The solicitation process is open until March 21, 2025, at 2:00 p.m., with proposals primarily accepted through an electronic bidding portal, though sealed paper submissions are also permitted at the district’s administration office. The district retains the right to reject any or all proposals and to waive minor irregularities, ensuring flexibility in the selection process. The contract size is estimated to range between $50,000 and $200,000, and the procurement involves compliance with various legal and ethical requirements, including submission of conflict of interest questionnaires, debarment certifications, and interest party disclosures, in accordance with Texas laws and federal regulations. Vendors are also required to complete standard tax and certification forms such as the IRS W-9. The procurement process underscores transparency and compliance, with detailed instructions for proposal submission, and emphasizes the importance of staying informed of any updates or addendums related to the bid. The overall goal is to establish a reliable, competitively priced supply chain for awards and commemorative items that meet the district’s needs.