AXM-1267 Conference Linen Services

James Madison University is soliciting proposals for conference linen services to support housed guests during the annual conference season, typically running from May 10th through August 10th. The selected contractor will be responsible for the regular delivery of clean, pure white linens and the pickup of soiled linens between 9:00 AM and 4:00 PM. Each shrink-wrapped linen set must include two single flat sheets, one standard pillowcase, two bath towels, one washcloth, and one blanket, all meeting specific material and size requirements. The contractor must also provide the necessary linen bags and carts for collection. The initial contract term is for one year from the date of award, with the option for the Commonwealth to renew for four successive one-year periods. Proposals are due by 2:00 PM on October 29, 2026, and may be submitted via the eVA portal or delivered physically. Award selection is based on the best overall proposal, and the university reserves the right to make multiple awards. Key requirements for offerors include submitting a Small Business Subcontracting Plan for contracts exceeding 100,000 dollars and providing samples tagged with the firm's name. Awarded contractors must ensure all employees assigned to university property undergo criminal background checks. Payment is processed via Virtual Payables (Net 15) or PayMode-X ACH (Net 30). This solicitation is intended to allow for cooperative procurement by other government or educational entities.