B027-16 Exhaust Fan Replacement

The City of Meriden is soliciting bids to replace five roof-mounted exhaust fans and four make-up air dampers at the Public Works Maintenance Facility located at 55 Michael Drive, Meriden, Connecticut. The solicitation, designated B027-16, was posted on July 16, 2026, with bids due by August 11, 2026. The contract is administered under the EJCDC C-700 standard form, not federal acquisition regulations, and relies on locally customized contract articles rather than FAR clauses. The scope of work includes all labor, materials, equipment, and documentation necessary to complete the project in accordance with the contract documents, which encompass the agreement, general conditions, specifications, drawings, addenda, and supporting documents like bid proposals and insurance certificates. The contract type is not formally classified as FFP or IDIQ, but the basis of award is intended to be the lowest responsible bidder on a Lowest Price Technically Acceptable basis, with compliance as the primary filter over technical scoring. Contract performance is to be executed at the designated site, with work commencing no later than 60 days after bid opening or 30 days after the agreement’s effective date, whichever occurs first. The contractor is required to furnish materials ready for installation at the site, maintain strict safety protocols in compliance with OSHA and state regulations, and designate a resident superintendent and site safety representative who may not be replaced without prior approval. All materials and installations must meet specified quality standards, with inspections conducted on-site by the Engineer or Owner’s representative upon the contractor's notification. The contractor must provide performance and payment bonds equal to 100% of the contract price issued by a Treasury-listed surety, along with comprehensive insurance coverage including general liability, automobile liability, umbrella coverage, and workers’ compensation, all naming the City as an additional insured with waiver of subrogation. Change orders or work change directives are required for any modifications to scope, schedule, or price, and substitutions of materials require prior written approval and potential reimbursement of engineering evaluation costs. The contractor must comply with Connecticut’s affirmative action and minority business enterprise participation requirements, submit certified payroll reports if Davis-Bacon conditions apply, and is prohibited from charging sales or use tax on materials and labor. Payment is based on monthly applications supported by invoices and affidavits, due within 30 days of approval, with no electronic invoicing systems specified. No contract value has been disclosed in the solicitation documents,