Badge Cards, Ribbon/Film, and Badge Supplies

The State of Hawaii Department of Transportation, Airports Maui District Pass & ID Office is procuring a comprehensive set of badge cards, printing supplies, and associated accessories under solicitation Q26003300, with a maximum contract value of $100,000.00. The scope includes the manufacture and delivery of 16,000 HID-2100PGGAN Composite iClass 2K cards, 6,000 CR80.30 White Black P/P ID cards, 100 HDP 6600 084922 color ribbons (each supporting 600 prints), 25 HDP 6600 084900 retransfer films (each supporting 1,500 prints), 5,000 premium vinyl vertical anti-transfer holders with slot and chain holes, and 5,000 two-hole clips with clear vinyl straps. All items must be new, unused, from the current production year and model, free of defects in material and workmanship, and must meet the highest industry standards of quality. Importantly, a sample of each item must be provided prior to award to verify compatibility with the agency’s existing ID printers and laminators, and all products must be fully compatible with one another without requiring alterations. The award will be made on a pass/fail basis for proposal completeness and then solely on the lowest Total for Comparison of Bid, with failure to complete all unit prices or submit the required proposal sheet resulting in disqualification. All pricing must include applicable taxes and fees, with no additional compensation allowed for HlePRO fees. Delivery performance is required in Maui, Hawaii, with possible adjustments to time or method of delivery via written order from the Agency procurement officer. Payment is contingent upon submission of original invoices that certify performance under the contract, and only made for full deliveries—no partial payments are permitted. The contractor must maintain records for three years after final payment, is subject to audit for cost or pricing data on contracts exceeding $100,000, and must disburse subcontractor payments within ten days of receipt. Prior to performance, the contractor must obtain a tax clearance certificate from Hawaii and the IRS, a certificate of compliance from the Department of Labor and Industrial Relations, and a certificate of good standing from the Department of Commerce and Consumer Affairs, each current within six months. The contractor is also required to ensure all personnel are