Battery and Capacitor Replacement Services

The Health and Human Services Commission of Texas is soliciting bids for Battery and Capacitor Replacement Services under solicitation number HHS0017413, with responses due by June 12, 2026, at 10:30 AM Central Time. This Invitation for Bid (IFB) is issued under NAICS code 811210 and targets contractors capable of providing complete replacement services—including batteries, labor, shipping, and recycling—for specified uninterruptible power supply (UPS) systems across Texas facilities. The contractor must replace 80 HRL 12280WFR batteries for an Eaton 9315 UPS, 48 HR 12120WFR batteries for an Eaton 9330 40kva unit, 48 12HRL300 batteries for a Toshiba UPS, and 480 HRL 1234W F2FR batteries for an APC Symmetra PX unit, all to be performed during normal business hours. All pricing must be firm and fixed, covering all associated costs including materials, labor, equipment, and incidental expenses, with no automatic adjustments permitted unless explicitly approved by HHSC. The contract term runs from the date of award through August 31, 2026, with a potential one-year extension at the agency’s discretion to ensure service continuity or facilitate transition to a future contractor. Bidders must comply with the Texas Health and Human Services Uniform Terms and Conditions (Version 3.4), including mandatory insurance coverage such as a minimum $1,000,000 umbrella liability policy, primary liability responsibility over state-provided coverage, and workers' compensation for subcontractors. Contractors are required to maintain compliance with federal and state laws including anti-discrimination statutes, OSHA safety standards, E-Verify, and human trafficking prohibitions. All bidders must submit legally verified entity information including a Texas Identification Number, SAM.gov UEI, FEIN, and franchise tax compliance, along with certifications regarding child support obligations, disaster-related disqualifications, and lobbying restrictions. Proposals must include all required exhibits, including the pricing sheet, qualifications form, and Texas-specific affirmations, and must be submitted via email to pcsbids@hhs.texas.gov or on a single USB drive in Microsoft Office or PDF formats; facsimile submissions are not accepted. Failure to adhere to submission instructions, include assumptions, or submit exceptions