Belimed Sterilization Equipment Maintenance and Repair Services

The Portland VA Medical Center is seeking maintenance and repair services for critical sterilization equipment, including three steam sterilizers, two clean steam generators, four washer/disinfectors, and one cart washer, under a firm-fixed-price contract titled Belimed Sterilization Equipment Maintenance and Repair Services. The solicitation, issued as a combined synopsis and request for quotes under solicitation number 36C26026Q0747, is unrestricted and does not utilize any small business set-asides, with the NAICS code 811210 indicating it falls under repair and maintenance services. The contract includes a base year beginning July 1, 2026, and four option years, with a maximum total duration of 48 months, and the place of performance is the Portland VA Medical Center in Oregon. All services must be performed by OEM-trained technicians who adhere strictly to the manufacturer’s recommended maintenance and safety standards, and the contractor must furnish all necessary tools, equipment, transportation, and labor, including proprietary software and diagnostic tools. A signed letter of authorization from the OEM is mandatory, and offerors must demonstrate the capability to perform the work with qualified personnel, including certifications and technical experience, as well as provide a non-local performance plan if not based in the service area. The contract includes 24/7 customer support with priority response for after-hours requests and requires quarterly steam chamber cleanings for the three steam sterilizers, along with comprehensive documentation of all scheduled and corrective services within 30 days of completion, submitted in PDF, Word, or Excel format. Offerors must comply with multiple federal regulatory requirements, including personal identity verification (FAR 52.204-9), employment eligibility verification (FAR 52.222-54), prohibitions on convict labor and human trafficking (FAR 52.222-3 and 52.222-50), and adherence to standards of conduct on VA property under 38 CFR 1.218. Contractors must meet FIPS 201 for PIV badging to access the facility and maintain cleanliness at the work site to prevent contamination. Invoicing must be submitted electronically through the Tungsten Network to the VA Financial Services Center, and payment will be processed via electronic funds transfer. The evaluation process uses pass/fail gates for OEM authorization, service capability, non-local performance plan, and personnel qualifications, followed by a best-value tradeoff where