BGS Fleet Management Information System (FMIS)

REQUEST FOR INFORMATION BGS Fleet Management Information System (FMIS) ISSUE DATE November 13, 2026 QUESTIONS DUE December 1, 2026 – 4:30 PM TIME (EST) RFI RESPONSES DUE BY December 16, 2026 – 4:30 PM (EST) PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED WITH THIS RFI WILL BE POSTED AT: http://www.bgs.state.vt.us/pca/bids/bids.php THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED INFORMATION. PLEASE CHECK THE ABOVE WEBPAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS ASSOCIATED WITH THIS RFI. STATE CONTACT: James Meyers, State Senior Purchasing Agent E-MAIL: •••••@•••••.•••Sign up to see this detail The State is seeking information to evaluate commercially available fleet management information systems (FMIS) that could replace the Program’s current setup. The state seeks information on core capabilities, optional features, pricing, data migration, integrations, implementation, and ongoing administration. Vendors are encouraged to identify practical alternatives where a requested capability would add significant cost or complexity. Question and Answer Period Any vendor requiring clarification of any section of this RFI or wishing to comment on any requirement of the RFI may submit specific questions in writing no later than the deadline for question indicated on the first page of this RFI. Questions may be e-mailed to the point of contact on the front page of this RFI. At the close of the question period a copy of all questions or comments and the State's responses will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Any modifications to this RFI will be made in writing by the State through the issuance of an Addendum to this RFI and posted online at http://www.bgs.state.vt.us/pca/bids/bids.php . Verbal instructions or written instructions from any other source are not to be considered. Electronic Submission Instructions: Reponses will be accepted via email submission to •••••@•••••.•••Sign up to see this detail Responses must consist of a single email with a single, digitally searchable PDF attachment containing all components of the response. Multiple emails and/or multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It is the Vendor’s responsibility to compress the PDF file containing its response if necessary in order to meet this size limitation. It is also the Vendor's responsibility to ensure that their own email system can send and receive messages up to this size. Please put “Fleet Management Information System (FMIS)” in the subject line of your response email.