Bid# 25-11193-3136 Partial Roof Replacement Henry County Public Service Authority Upper Smith River (Philpott) Water Treatment Plant

The contract involves a partial roof replacement at the Upper Smith River (Philpott) Water Treatment Plant in Bassett, Virginia, with the work consisting of removing the existing single-ply membrane roof and installing a new fully-adhered EPDM roofing system covering approximately 8,660 square feet, backed by a 20-year watertight warranty. Bids are to be submitted on a lump sum basis, with the project estimated to cost between $80,000 and $150,000. The solicitation was posted on October 24, 2025, with bids due by November 19, 2025, at 3:00 P.M., and a mandatory pre-bid meeting scheduled for November 5, 2025. Bidders must attend this meeting to qualify, and all must provide bid bonds and contract security, binding their bids for 60 days. The procurement is conducted by the Martinsville Henry County Coalition for Health and Wellness under Virginia law, with the bid documents available through Cundiff Architecture, Inc. The bidding process is a sealed bid, lowest-responsible-responsible basis, with public opening and reading of bids. The contract will be awarded based solely on the lowest responsive bid, with the owner reserving the right to reject any or all bids or waive informalities. The project performance and inspection are expected to occur at the project site, with the owner and architect overseeing compliance with specifications, including the 20-year warranty requirement. The contract documents do not specify detailed FAR clauses, federal regulations, or specific contractual clauses but reference general administrative procedures, Virginia law requirements, and standard procurement practices. The bid submission instructions specify delivery by mail, courier, or electronic portal, with further procedural details contained in the Instructions to Bidders, which must be obtained from the architect. Overall, the project emphasizes compliance with Virginia registration laws, bid security, and adherence to the specified scope of work for timely completion and warranty standards.