Bid #26-008- FY27 WATER TREATMENT CHEMICALS

The City of Griffin, Georgia, is soliciting bids from qualified chemical manufacturers and water treatment chemical suppliers for the procurement of water treatment chemicals during fiscal year 2027, with potential contract renewals extending total performance up to four years. This solicitation is structured as a Line Item Bid, allowing bidders the flexibility to offer pricing on selected chemicals from the list rather than requiring pricing on all items. Deliveries are to be made on an as-required basis within 72 hours of order issuance, with FOB destination terms applicable to several City water treatment facilities. The contract mandates strict compliance with detailed chemical specifications and handling protocols, including requirements for pallet clearance, container labeling consistent with AWWA standards, and controls on chemical storage conditions (e.g., caustic soda must be kept from freezing). The bid evaluation will consider multiple factors beyond price, including product quality, bidder performance history, warranties, and service terms, utilizing a trade-off award process rather than lowest-price-technically-acceptable criteria. Administrative and contractual provisions ensure robust oversight and risk mitigation: no subcontracting or assignment is allowed without prior written consent; deliveries require 48-hour pre-notification with detailed driver and vehicle information; and final inspection and acceptance occur at designated City facilities, with the City retaining authority to reject or require replacement of nonconforming items. Additionally, responsive bids must include signed supplier disclosures addressing debarment, litigation, financial stability, and conflict-of-interest certifications, with any affirmative responses requiring full explanation. Submissions must be electronic, divided into two files containing pricing data and supporting technical documents, with strict adherence to formatting and content instructions. The contract does not incorporate standard federal acquisition clauses but includes internally numbered provisions covering assignment, termination, and change management. Overall, the solicitation emphasizes quality, reliability, regulatory compliance, and timely delivery in support of the City’s water treatment operations.