Bid # 6000003481 - Collection and Disposal of Spent Aircraft Deicing Fluid at Newark Liberty International Airport – Two (2) Year Requirements Contract

The Port Authority of NY & NJ has issued a solicitation for a two-year unit price service requirements contract for the collection and disposal of spent aircraft deicing fluid at Terminal B of Newark Liberty International Airport. The contract is expected to commence on or about November 15, 2026, and expire around September 14, 2028. The scope of work focuses on the snow season from October 15 to April 15, requiring the contractor to manage the collection of fluid using vacuum trucks and Glyvac Global Recovery Units, store the fluid in 21,000-gallon tanks, and perform the inspection and clearing of 51 catch basin inserts. Key deliverables include submitting storm summaries within 48 hours of completion and maintaining a strict 25-foot safety distance from aircraft. Bids must be submitted electronically via the Euna Procurement platform by September 28, 2026. The award will be based on the lowest responsive and responsible qualified bidder, though the final selection considers best value factors including price, work plan quality, past experience, and the ability to meet supplier selection goals for small businesses and disadvantaged vendors. Required submission documents include a signature sheet, a list of principals, and completed pricing sheets for equipment and labor. Contractors must adhere to stringent safety and insurance requirements, including a satisfactory FMCSA safety record and liability insurance written on an occurrence basis with specific exclusions for action over claims and insured vs. insured. Additionally, the contractor may be required to sign five-year non-disclosure agreements and undergo background screenings. Payment is processed electronically within 30 days of verification by the Port Authority Manager, who also serves as the primary authority for inspecting and accepting the quality of the work.