Bid NO. 24-25 Road Materials

The City of Huntsville, Texas, is seeking qualified vendors to supply road materials under Solicitation No. 26-27, with a deadline for responses set for June 25, 2026, at 2:00 p.m. Central Time. The contract, classified under NAICS code 237310, aims to establish a reliable source of supply for a range of materials including ready-mix concrete, various types of crushed stone aggregates such as Type A and Type F limestone, flexible base materials, cold mix, and limestone chip rock, with estimated annual quantities totaling several thousand tons. All deliveries must comply with TxDOT and ASTM C-94 specifications, be made between 8:00 a.m. and 4:00 p.m. Monday through Friday, and occur within 24 hours of order placement or as otherwise agreed. Prices must be submitted on the official price chart, include all delivery and freight charges under FOB destination terms, and exclude sales and excise taxes, with the City reserving the right to adjust quantities without altering unit prices. The contract has a base term through September 30, 2027, and includes four one-year renewal options extending through September 30, 2031. Bidders must meet mandatory pass/fail criteria, including maintaining a permanent business location in Texas, possessing adequate personnel and equipment, demonstrating financial stability, technical experience, and a satisfactory performance record, and providing three verifiable references, any negative responses to which may result in disqualification. Proposals must include a completed Certificate of Interested Parties, Critical Infrastructure Verification Form, Deviations Form, Certification of Offer, and Acknowledgment of Addendums, alongside evidence of commercial general liability insurance ($1M per occurrence, $2M aggregate) and commercial auto liability ($300K per occurrence), with the City listed as an additional insured. Vendors must also certify compliance with Texas statutes prohibiting discrimination, foreign terrorist ties, boycotts of Israel and energy companies, and firearm entity discrimination, as well as disclose any conflicts of interest involving local government officials. All submissions must be sealed, clearly labeled, and delivered to the City Service Center, with public opening occurring at the deadline. Payments, made by check within 30 days of invoice receipt, require detailed documentation including purchase order numbers and vendor W-9 forms, and are contingent upon successful delivery and inspection. The City retains full authority to reject nonconforming materials and evaluates