Bid NO. 27-04 HVAC Services

The City of Huntsville, Texas, is soliciting bids for Bid NO. 27-04 to secure qualified and licensed HVAC vendors to provide citywide heating, ventilation, and air conditioning services for city-owned facilities. The scope of work encompasses preventive maintenance, inspections, diagnostics, repairs, replacement, installation, and emergency services. To ensure operational continuity, selected vendors must maintain technicians available 24/7/365 and adhere to a maximum emergency response time of two hours. Technical requirements include a minimum of ten years in the HVAC business, a Class A License, and a workforce featuring at least two Journeymen certified technicians. All work must comply with the 2015 International Mechanical Code. The contract is awarded based on best value, evaluating factors such as product durability, vendor performance, and availability rather than price alone. The initial term runs from the effective date until September 30, 2027, with four subsequent one-year renewal options. Payment is issued via check on a Net 30 basis following the receipt of a correct invoice and a W9. Bidders must submit sealed envelopes to City Hall by October 27, 2026, at 2:00 P.M., including a Conflict of Interest Questionnaire, Form 1295, and three professional references from the preceding twelve months. The agreement also allows other Texas governmental entities to piggyback on the solicitation with consent.