Big Infrastructure Gap Project (BIG) Phase 3 Design Consultant Services - RFP 26-0021

The City of Prince Rupert is seeking proposals from qualified proponents in response to this request for proposalsfor the provision of Services to be carried out within the required schedule set out herein for the Big Infrastructure Gap (BIG) Project.The City of Prince Rupert has committed to upgrading and replacing most of the aged water & sewer infrastructure within the community. As this infrastructure reaches the end of its service life, the City seeks an Engineering Consultant to provide design services based on a set of work packages developed by the City and their Owner’s Engineer, Associated Engineering (AE). The main objectives of the Project are to:•Replace water infrastructure in failing areas to bolster resiliency in the system.•Improve sewer infrastructure by separating storm and sewer utilities.•Renew related road surfaces and pavement structures.•Minimize disruption to the community.•Issue all construction procurement packages for bid by March 31, 2027.•Complete construction of all design packages by March 31, 2028The City is seeking a design consultant (the “Consultant”) to deliver consultant services, as further described under this Request for Proposal, according to the following phases:•Phase I – Preliminary Engineering Report – The Consultant will be tasked with confirming the basis of the design scope, and then delivering a Preliminary Design Report, incorporating preliminary designs (30%) with class D cost estimates. The Preliminary Engineering Report will provide a basic overview of the projects, with the Consultant delivering a virtual presentation to describe the key aspects of the design submission.•Phase II – Detailed Design 50%, 90% and 100% – Following City feedback on the Preliminary Engineering Report, the Consultant will be required to advance design drawings, reports, cost estimates and specifications through 50%, 90% and 100% detailed design stages. This phase will also include providing ongoing updates to the Project risk register related to the designs, as well as virtual presentations and collaborative design reviews at each stage.•Phase III – Procurement Support – Consultant will be tasked with preparing construction procurement packages, leading the coordination of the procurement process, responding to bidder technical clarifications, leading bid evaluation, coordinating contract award and execution, and providing Issued For Construction (IFC) drawings.•Phase IV – Contract Administration, Site Inspection and Engineering Support Services – Following City approval to proceed, the Consultant will be responsible for quality audits, site inspections, reviewing and approving commissioning and safety plans and responding to contractor technical requests. Inspection reports of the site, quantity verifications, and generation of progress certificates will be required at specified intervals. The Consultant will also be responsible for addressing contractor Requests for Information (RFI)’s, managing contract changes, performing deficiency walkthroughs, declaring substantial performance and lien holdback period coordination, and general upkeep of Project construction records.•Phase V – Closeout Phase - The closeout phase will have the Consultant complete contract administration services including one “end of warranty site visit,” and submission of record drawings, commissioning documentation, testing requirements and any closeout forms/checklists for overall Project closure.All design deliverables and milestones must be approved by the City prior to continuation to the next design deliverable. Therefore, there will be hold points at the 30%, 50%, 90% and 100% design milestones. Should the defined program of work be delivered successfully, the City, at its discretion, may elect to award additional packages or programsThe City will allocate two weeks for review of the 30% and 90% design milestones, and one week for review of the 50% and 100% design milestones. The proposed deadlines for key aspects of this Project are as follows (as may be amended by the City at its discretion): Work ItemDescriptionDeliverable Date1Issue RFP 2Last Day for Proponent QuestionsJune 12, 20263RFP – Submission DeadlineJune 19, 20264Evaluation and Determination of Preferred ConsultantJune 29, 20265Approvals, Notice of Contract Award, and Notice of RegretJuly 3, 20266Contract Creation / Circulation for SignaturesJuly 17, 20267Project Kick-Off MeetingJuly 20, 20268Preliminary Design Report (30%)September 16, 20269Complete 50% DesignNovember 11, 202610Complete 90% DesignDecember 23, 202611Complete 100% DesignJanuary 13, 202712Submit Tender Ready Documents February 17, 202713Complete Procurement Assistance March 31, 202716Complete Construction Administration March 31, 202817Complete Project Warranty CloseoutMarch 31, 2029Proposals must be received by 2:00 PM o n June 19, 2026 through the BCBidsubmission platform. Proposals are to be addressed to Jordan Schmidt – Director ofOperations.All enquiries and notices related to this RFP, including any requests for information and clarification, are to be directed in writing through the BC Bid submission platform to the contact person (Contact Person) indicated below;Contact Person: Parminder Kaur – Project contact@example.gov