Sea Keeping Analysis

Combined Synopsis/Solicitation for Commercial Services

Solicitation Number: 52000PR260026726 (Request For Quote - RFQ)

This is a combined synopsis/solicitation for commercial services, prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circular (FAC). It is anticipated that a competitive, firm-fixed-price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.

• Agency: U.S. Coast Guard, Surface Forces Logistics Center (SFLC)
• Contract Type: Firm-Fixed-Price Purchase Order
• Set-Aside Information: This solicitation is a 100% Total Small Business Set-Aside.

Evaluation Criteria

Quotes will be evaluated based on the following factors:

1. Technical Capability: The offeror’s ability to perform the services described in the Statement of Work.
2. Past Performance: The offeror’s record of relevant and recent past performance.
3. Price: Fair and reasonable pricing.

Point of Contact for Questions

For any questions regarding this solicitation, please contact:

• Technical Questions / Contracting Officer's Representative (COR): Mr. Michael Nader | Email: contact@example.gov
• Contracting Actions (Contracting Officer): Joshua Richardson | Email: contact@example.gov

Submission of Quotes

Quotes must be submitted via email to contact@example.gov.

The subject line of the email must include the solicitation number: 52000PR260026726.

Statement of Work (SOW)

Special Studies for USCG Expert Seakeeping, Structural Analysis, and Air Ship Integration Support

1. Introduction

The US Coast Guard (USCG) Surface Forces Logistics Center (SFLC) Engineering Services Division (ESD) supports the fleet in seakeeping and structural analyses requiring risk-based assessments to support engineering, operational and maintenance decisions.

The objective of this Statement of Work (SOW) is to provide consulting and historical knowledge transfer to SFLC naval architects on previously developed USCG risk-based seakeeping methodologies, Hull Structural Monitoring System (HSMS) fleet data-processing models, and USCG Air-Ship Integration and Aviation Certification (AVCERT) processes. The work will occur at the SFLC in Baltimore, Maryland, to facilitate in-person transfer of specialized technical knowledge.

2. Reference Material

• Minnick, Peter V., Karl A. Stambaugh, Ph.D., and William L. Thomas III. “Seakeeping Limits for Stormworthy Operations.” Naval Engineers Journal, 2025.
• Brainard, Benjamin C., Eric D. Schmid, Karl A. Stambaugh, “Development of a Risk-Based Performance Assessment for Boats Operating in Heavy Weather,” SNAME Power Boat Symposium 2024, Norfolk, Virginia, 14 October 2024.

3. Scope of Work & Specific Tasks

To assist in the required seakeeping, structural monitoring, and air ship integration-related efforts, the contractor shall provide knowledge, including transfer of historical USCG knowledge, to perform the following tasks:

Task 1: Seakeeping, Structural Loads, and Technical Standard Consulting

The contractor shall consult SFLC Naval Architects in the application of seakeeping and operability assessments. The contractor shall have specific experience in the development of USCG risk-based seakeeping and operability frameworks. To support this task, the contractor shall:

• Have experience with PanShip or FREDYN and VERES seakeeping applications which are used by the USCG and integrate these outputs with model test data.
• Review USCG seakeeping data from historical and new analysis, model tests, and full-scale trials. Provide guidance on translating these inputs into seakeeping capability assessments for up to five (5) specific cutter/boat applications using the risk-based operability framework as per reference 2.2.
• Guide SFLC staff on extending the established risk-based operator guidance approach for boats to USCG cutter classes as per reference 2.1. Provide guidance on USCG cutter operations and risk-based seakeeping evaluations for up to five (5) applications.
• Evaluate maximum wave loads applicable to the USCG cutters, including the analysis of response statistics and consequences to develop risk-based approaches. An understanding of the Critical Wave Approach methodology is essential.
• Consult and provide technical input for future seakeeping standards and requirements based on USCG-specific methodologies.

Task 2: Hull Structural Monitoring System (HSMS) Analysis

The contractor shall consult SFLC Naval Architects on the USCG fleet HSMS. The contractor shall have USCG-specific experience with HSMS to include installation, data structures and calibration models, fatigue limits, and the development of USCG global structural models for lifecycle management. To support this task, the contractor shall:

• Consult SFLC staff on HSMS data processing, data reduction, and quality-assurance checks, and advise on analysis approaches to support lifecycle decisions.
• Consult on structural "Digital Twin" modeling methodologies utilizing MAESTRO to correlate strain gauge measurements with global structural models and extrapolate using stress concentration factors in other areas of the ships.
• Consult on approaches for instrumenting USCG cutters for structural performance and fatigue analysis using the current USCG framework.
• Consult on interpretation of data and analysis to support automation of the models.
• Evaluate deployment reports and develop virtual monitoring capabilities for USCG cutters without HSMS to assess fleet fatigue.

Task 3: Air-Ship Integration and AVCERT Consulting

The contractor shall have specific experience with USCG air-ship integration and consult SFLC-ESD personnel on this process. To support this task, the contractor shall:

• Provide consultation on AVCERT (Aviation Certification) standards and processes and NAVAIR Certification Inspection Document (CID) development. This task requires knowledge of USCG air-capable ships and interoperability challenges frequently encountered with the US Navy and other Department of Defense (DoD) stakeholders.
• Review and advise USCG personnel on dynamic interface testing practices, Moriah system motion outputs, helo handler traversing limits, and certification history and documentation required for USCG cutter shipboard helicopter operations.

Task 4: Technical Summary Documentation

The contractor shall provide summary letter reports with SFLC naval architects for each subtask in Tasks 1, 2, and 3 upon completion to document the services provided.

4. Deliverables and Schedule

4.1 Deliverables

The Contractor shall include subtasks assigned under Task 1 through Task 4 in the draft report deliverable to the SFLC-ESD-NAME-NAVARCH technical point of contact (TPOC) — to include photographs, illustrations, charts, graphs, tables, calculations, text, analyses, algorithms, conclusions, and recommendations developed under this SOW.

After receiving SFLC-ESD-NAME-NAVARCH comments, the Contractor shall produce a final deliverable within four weeks. Each deliverable, both draft and final, shall be transmitted to the SFLC-ESD-NAME-NAVARCH TPOC electronically. Deliverables shall be provided as one (1) electronic copy via a secure transfer protocol such as DoD SAFE.

4.2 Modifications

Modifications to contractor submittals required by the government shall be discussed at a meeting between the government technical and contracting personnel and the contractor if the contractor believes the request to be outside the scope of this SOW.

4.3 Schedule

The following schedule of events shall be followed by both the USCG and the Contractor in carrying out the provisions of this SOW. When either party becomes aware of their inability to conform to this schedule, they shall advise the other party, propose an alternate schedule, and provide justification in writing.

• Period of Performance: 52 weeks (one year) from the date of contract award.
• Operating Hours: Work shall be performed Monday through Friday between the hours of 7:00 AM to 3:30 PM, unless otherwise coordinated with the SFLC Point of Contact.
• Place of Performance: Surface Forces Logistics Center (SFLC), Baltimore, Maryland, to facilitate in-person transfer of specialized technical knowledge.

Item No.

Description

Quantity

Deliverable Due

1

Draft Report Documentation in either MS Word, Excel, or PDF digital file format as required by the information being reported, and/or native format as applicable.

1

After completion of each subtask

2

Final Report Documentation in either MS Word, Excel, or PDF digital file format as required by the information reported, and/or native format as applicable.

1

4 weeks after Receipt of USCG comments on Draft Report

5. Quality Assurance

The government will review the format(s) and content(s) of the deliverable(s) and provide comments to the contractor.

6. Security Clearance

This work is not classified. No security clearance is required.

7. Use of Government Furnished Material

Not applicable.

8. Notes

• 8.1 Delivery Destination: All items to be delivered under this work statement shall be delivered electronically to the SFLC-ESD-NAME-NAVARCH TPOC, Mr. Michael Nader at contact@example.gov.
• 8.2 Rights in Data: All data produced exclusively and completely based on this effort, regardless of form or medium, are considered to be solely the property of the USCG and shall not be released without the written consent of the USCG.
• 8.3 Contracting Officer’s Representative (COR): The COR at the U.S. Coast Guard Surface Forces Logistics Center will be Mr. Michael Nader, SFLC-ESD-NAME-NAVARCH.

Invoicing

Invoicing in IPP

It is a mandatory requirement that all invoicing for Purchase Orders be entered and processed through the Invoice Processing Platform (IPP) at www.ipp.gov.

FAR Clauses

This order is subject to, but is not limited to, the following Federal Acquisition Regulations:

• 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.
• 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
• 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
• 52.204-26 Covered Telecommunications Equipment or Services—Representation.
• 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.
• 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.
• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
• 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.

Service-Specific Clauses

• 52.222-41 Service Contract Labor Standards (formerly Service Contract Act). (Required for service contracts over $2,500).
• 52.222-42 Statement of Equivalent Rates for Federal Hires.
• 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts).
• 52.237-2 Protection of Government Buildings, Equipment, and Vegetation.

Small Business Specific Clauses

• 52.219-6 Notice of Total Small Business Set-Aside
• 52.219-8 Utilization of Small Business Concerns
• 52.219-9 Small Business Subcontracting Plan (Required for contracts > $750,000, or $1.5M for construction)
• 52.219-14 Limitations on Subcontracting
• 52.219-28 Post-Award Small Business Program Rerepresentation
• 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards
• 52.222-35/36/37 Equal Opportunity and related clauses

Notice to Subcontractors

To ensure an equitable, transparent, and streamlined procurement process, the Government will only address inquiries submitted directly by prospective prime contractors. The Government will not respond to questions or requests for clarification from subcontractors regarding this solicitation or the Statement of Work (SOW) / Performance Work Statement (PWS). All prospective subcontractors must coordinate directly with their respective prime offerors.