Binders & Binder Indexes

The King County Directors' Association (KCDA) is soliciting bids under solicitation number 26-014 for the procurement of binders and binder indexes to serve its membership of public and private schools and other public agencies across Washington, Oregon, Idaho, Alaska, and Montana. The contract has an estimated annual value between $205,000 and $405,000, with an expected award date of October 20, 2026, and a one-year term. The scope includes various view binders, specialty binders, and accessories such as plastic dividers and index tabs. Awards will be made by the KCDA Board of Directors to the lowest responsible bidder on either a line-item or group basis, with primary evaluation factors being price and specifications, alongside delivery lead times, minimum order quantities, and quality management. All bids must be submitted electronically via PublicPurchase.com by September 3, 2026, at 2:00 p.m. PST; submissions via mail, fax, or email are strictly prohibited. Required documentation includes the EDGAR Certification Form for federal grant compliance, a Debarment Certification, and detailed manufacturer terms regarding lead times and discounts. Strict packaging and labeling standards apply, requiring items to be individually wrapped for reshipment and labeled with original manufacturer branding for no-substitute items. Vendors must also comply with federal nondiscrimination statutes and labor standards, including the Davis-Bacon and Copeland Acts where applicable. Payment terms are net 30 days, and Washington State sales taxes should be excluded from bid prices and added during invoicing.