Bitterroot National Forest Excavator Rental and Compatible Coupler

This is a combined synopsis/solicitation for a commercial service item prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number AG-03R6-S-10-0085 is issued as a Request for Quotation (RFQ). This solicitation is restricted to small businesses. The North American Industry Classification System (NAICS) for this procurement is 532412. The small business size standard is $7.0 million. This contract will be a firm fixed-price contract awarded for the base period with option to extend for two (2) additional option periods). For the renewal period(s) the contractor will be given 60 days written notice of intent to exercise the option periods. SUMMARY OF WORK Excavator Rental and Compatible Coupler Details Bitterroot National Forest - Watershed Dates Needed: May 1st - Nov 30th (approximate need dates for each rental period) Excavator specifications required: 1. 48,000 to 50,000 lb machine (CAT 320DL or equivalent) 2. Triple grouser track 3. Thumb 4. Low tail swing preferred Coupler details: 1. Bucket coupler design to accommodate subsoiling grapple rake (see electronic sub-soiler drawing.pdf) - for CAT Quick-coupler w/ wedge lock, or pin-grabber coupler (see coupler details, below) 2. During the Solicitation period, the Bitterroot National Forest will provide for inspection of the Subsoiling Grapple Rake and couplers-allowing interested vendors to determine if their equipment can meet the required coupler details as described above. The implement will be available during business hours from Wednesday, Sept. 8, 2010 through Friday, Sept. 17, 2010 by appointment only. Contact Cole Mayn (406- 363-7155) or Ed Snook (+1 (555) 000-0000) to arrange for inspection of the Subsoiling Grapple Rake implement. Equipment Compatibility Demonstration 1. Contractor will be required to demonstrate Forest Service subsoiling implement functions properly with Contractor's excavator By April 1, 2011. Contractor will arrange demonstration by contacting Project Leader, Cole Mayn, at +1 (555) 000-0000. If Contractor has performed these same contract services for the Forest Service this demonstration will be waived. Required Delivery Date and Location: 1st Option Period: May 1, 2011 2nd Option Period: May 1, 2012 3rd Option Period: May 1, 2013 Bitterroot National Forest, 1801 N 1st Street, Hamilton MT 59840 Miscellaneous Information: Written Acceptance Any Purchase Order resulting from this solicitation will require written acceptance within 10 days of receipt by the Contractor. Note: The Economic Price Adjustment clause does not appear in this solicitation. Inspection, Delivery, Warranty Inspection and Test Final Inspection - a final physical inspection and operating check shall be made before delivery. The Contractor shall notify the Inspector before the Excavator is ready for final inspection. Delivery and Pick-up Following final inspection and acceptance, the Contractor shall deliver the Excavator and compatible coupler to the Bitterroot National Forest, 1801 N 1st Street, Hamilton, MT 59840. The Contractor will retrieve same excavator and coupler at the end of the rental period. Warranty The Contractor shall guarantee the Excavator and all parts furnished by him against defective material and workmanship for the rental period of this contract. The Contractor shall furnish the required parts as soon as notified and determine warranty adjustment after receipt of the failed components. The Contractor shall be the source for warranty work regardless of the make of the component. Payment Monthly rental payments will be made at the end of each month in arrears IAW Prompt Payment Act. The awarded contract will be a firm fixed-price contract. The Western Montana Acquisition Zone (WMAZ) serves as the Forest Service contracting office for Western Montana and is located in Building 24, Fort Missoula, Missoula MT 59804. FAR CLAUSES The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-44. The clauses and provisions referenced in this solicitation can be found in full text format at https://www.acquisition.gov/far/. The FAR provision 52.212-1, Instructions to Offerors - Commercial Items applies to this solicitation. The FAR provision 52.212-2, Evaluation-Commercial Items apply to this acquisition. Contract award will be made to the offeror offering the best value considering technical capability and price (FAR 13.106-1(2). The offer must provide pricing on the base and all option periods to be considered for award. In addition, offerors will include with their offer a completed copy of the FAR 52.212-3, Offer Representations and Certifications - Commercial Items. Offerors may fulfill this requirement by providing a copy of their ORCA registration with offer. The FAR clauses 52.212-4, Contract Terms and Conditions - Commercial Items, and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, apply to this acquisition. The clauses and certifications referenced above may be obtained from the following website: https://www.acquisition.gov/far/. Additional FAR Clauses sited in full text: 52.217-8 Option to Extend Services. (November 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) 52.217-9 Option To Extend the Term of the Contract (March 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed forty-two months. (End of clause) 52.232-19 Availability of Funds for the Next Fiscal Year. (April 1984) Funds are not presently available for performance under this contract beyond 01/31/2009. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 01/31/2009, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) 52.326-7 Permits and Responsibilities (NOV 1991) The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence. The Contractor shall also be responsibilities for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. (End of clause) 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far and http://www.usda.gov/procurement/policy/agar.html. (End of clause) Additional Clauses sited in full text: AGAR 452.246-70 Inspection and Acceptance (a) The Contracting Officer or the Contracting officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract. (b) Inspection and acceptance will be performed at: destination. At a minimum, responsible sources shall provide the following: a price proposal which identifies the requested items (please submit quote on attached Schedule of Items), remittance address, Tax I.D. number, DUNS number and FAR provision 52.212-3, Offer Representations and Certifications - Commercial Items. Quotes must be received by September 22, 2010 at 4:00 P.M. Mountain Standard Time at the Lolo National Forest, Supervisor's Office, Attn: Contracting, Building 24, Fort Missoula, Missoula, MT 59804. Quotes may also be emailed to contact@example.gov. For more information regarding this solicitation, please contact Tina Mainey, +1 (555) 000-0000 or +1 (555) 000-0000.