BL146-26 Purchase of File Servers and Peripheral Equipment on an Annual Contract on an Annual Contra

Gwinnett County Government is soliciting competitive sealed bids under solicitation BL146-26 for an annual contract to provide HP servers and computer-related peripheral equipment for the Department of Information Technology Services. The scope requires authorized HP resellers to supply the full product line of HP servers, including rack-mountable and stand-alone units, and various peripherals such as hard drives, memory, and network cards. The contract is scheduled to begin January 1, 2027, with an initial term and four optional 12-month renewal periods. Hardware must be shipped fully configured, and software is explicitly excluded from the contract. Award will be granted to the lowest responsive and responsible vendor, with evaluation factors including price, quality, conformity to specifications, and delivery terms. Pricing for servers must be submitted as a percentage off state contract pricing, while other peripheral equipment not available under state contract is priced as a percentage above cost, not to exceed 8%. Bidders must provide a bid schedule, references, a code of ethics affidavit, and a non-collusion certification. Submittals must be delivered in a sealed package to the Gwinnett County Purchasing Division by October 29, 2026, as electronic submissions are prohibited. The contract includes strict compliance requirements, including adherence to the Occupational Safety and Health Act of 1970, the Gwinnett County Code of Ethics, and the Americans with Disabilities Act. Successful vendors must maintain a valid Gwinnett County occupation tax certificate if they have a local office. Bonding requirements include a 5% bid bond, and 100% performance and payment bonds. Insurance providers must be authorized in Georgia and hold an A.M. Best rating of A-10 or higher. Payment will be processed via electronic payments, with certain service payments rendered within sixty days of a request.