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This Solicitation opportunity from Mississippi was posted on November 12, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Blended Election Services for State and Municipal Employee Representative Elections

Closed
3140004440State & Local

Contract Overview

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The contract involves providing blended election services for two upcoming elections—one for a State Employee Representative and one for a Municipal Employee Representative—under the auspices of the Mississippi Public Employees Retirement System (PERS). The scope encompasses comprehensive election management, including ballot design, printing, mailing, vote collection through multiple methods, vote tabulation, certification, and reporting. Bidders are required to submit detailed proposals, including a sample election package meeting specific specifications, a reference list of similar projects completed within the last three years, and signed confidentiality agreements. The contract value is estimated between 50,000 and 150,000 dollars, with payment processed electronically in accordance with Mississippi law, and the contract is governed by state statutes and PERS policies rather than federal FAR clauses. Key contractual provisions emphasize data security and confidentiality, requiring adherence to industry standards such as ISO 27001, SOC 2/3, and NIST cybersecurity frameworks. The agreement stipulates that the contractor must implement robust physical and electronic safeguards, restrict access to authorized personnel, and promptly notify PERS of any security incidents. The contract also includes clauses on independent pricing certification, non-debarment, employment verification via E-Verify, and equal opportunity compliance. The award will be based on a best value approach, considering cost, experience, proposal quality, references, and the sample election package, with no predetermined weights assigned. The performance period is to be determined, with the contract requiring timely execution and provisions for extensions in case of force majeure. Proposal submissions must be sealed, physically delivered by December 2, 2025, to the specified address, including all required forms and documentation, with questions due by November 17, 2025.

General Info

Place of Performance

MS, USA

Set-Aside

NONE

Documents

1
PDF, High priority: read this first31 pages · rfq
High

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyMississippi Public Employees Retirement
Contacts1 person available
OfficeN/A

Full Description

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Contract will be for blended election services for two (2) elections; one State Employee Representative and one Municipal Employee Representative.

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