Board Software

The South Carolina Public Employee Benefit Authority (PEBA) is soliciting proposals under solicitation PEBA0482026 for a Contractor to provide Board Software. The primary objective is to implement a secure software solution that allows authorized users to access Board files and collaborate electronically. The required solution must support 22 total users, consisting of 2 administrators and 20 users, with the flexibility for PEBA to adjust these counts. Key functional requirements include a centralized repository for Board packets, calendars, and archived records with advanced search capabilities, robust tools for creating Board books, and the ability to manage annotations, discussions, and notifications via email or portal alerts. The contractor is also responsible for migrating data from the current board portal to the new system and ensuring all data is returned and erased upon contract termination. Proposals are due by September 22, 2026, at 11:00 AM and must be submitted in two separate volumes: a technical proposal and a business proposal containing the total fixed cost. Award will be granted to a single offeror based on a ranking of functional and technical capabilities, qualifications and experience, and cost. The selected contractor must maintain specific information security and privacy insurance from providers with an A.M. Best rating of A-VII or better and adhere to strict confidentiality standards, including compliance with the Privacy Act of 1974. The contractor is expected to execute a final implementation plan to begin full operations by January 1, 2027.