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Public Records Management Software (SaaS/License)

Active

State & Local

Response Deadline12/05/2026, 01:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract opportunity, managed by the Information Technology Department for the City of Pasadena, seeks a software solution to assist prime contractors in managing the California Public Records Act process. The selected platform will facilitate the identification, collection, organization, review, and production of responsive records. To ensure seamless integration, the system must be compatible with Microsoft 365, SharePoint, Entra ID, and Government Community Cloud High environments. The software will be delivered as a licensed platform via either a Software as a Service model or an on-premise installation, featuring recurring annual access. Interested parties should note that the response deadline is December 5, 2026, and the project falls under NAICS code 513210.

General Info

City of Pasadena seeks software for California Public Records Act management by December 2026.

Agency

California → Information Technology Department

NAICS

513210 - Software Publishers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2026-RFI-0561.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

P-60214 Public Records Act System Replacement (RFI)

AI Contract Breakdown

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Timeline

PostedOct 27

subcontract

Response DeadlineDec 5

Submission deadline

Response Deadline

12/05/2026, 01:00:00 AM UTCin about 1 month

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Organization & Contact Information

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AgencyCalifornia → Information Technology Department

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Information Technology Department

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies a software solution for prime contractors on City of Pasadena IT projects to manage the identification, collection, organization, review, and production of responsive records for the California Public Records Act (CPRA). Provides a system compatible with Microsoft 365, SharePoint, Entra ID, and Government Community Cloud High (GCC High) environments. Delivers a licensed software platform via SaaS or on-premise with recurring annual access.

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