Body Composition Analyzer Machines

Sources Sought Notice – Body Composition Analyzer Machines - 36C25926Q0669  

Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1. In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
2. Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Body Composition Analyzer Machines equivalent to InBody 580 for the Cheyenne VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Delivery Information:

Cheyenne VA Medical Center

2360 E. Pershing Blvd.

Cheyenne, WY 82001

Requirement Items:

Item No.

Part Number

Item Description

1

InBody 580 or equal

Stand-up body composition analyzer

2

Printer Package or equal

500 result sheets each

Salient Characteristics:

Characteristics Bioelectrical Impedance Machine

• Segmental Analysis: Measures the muscle and fat distribution in each segment of the body (right arm, left arm, torso, right leg, left leg) for a more detailed understanding.
• Multi-Frequency Measurement: Uses multiple frequencies to measure body composition, allowing for more accurate and detailed analysis. (5, 50, 250, and 500 khz)
• Bioelectrical Impedance Analysis (BIA): Utilizes BIA technology to measure body composition. It sends small, safe electrical current through the body to measure resistance and reactance. (4 frequencies at 5 segments Rt Arm, Lt Arm, Trunk, Rt Leg and Lt Leg)
• Body Fat Percentage: Calculates the percentage of body fat relative to the total body weight.
• Muscle Mass: Measures the amount of muscle mass in the body. Measurement assists in identifying the potential for sarcopenia associated with aging or medical conditions, as well as muscle mass reduction resulting from weight management interventions. Weight range 11 - 661 lb.
• Body Water Analysis: Provides total body water, intracellular water, and extracellular water measurements to assess hydration status.
• Visceral Fat Level: Estimates visceral fat, which is the fat stored around internal organs, giving an indicator of potential health risks.
• Basal Metabolic Rate (BMR): Estimates the number of calories required to keep the body functioning at rest.
• Body Mass Index (BMI): Calculates BMI using weight and height.
• Segmental Lean Analysis: Evaluates lean body mass in individual segments of the body which may identify injury risk.
• User-Friendly Interface: Features a touchscreen display for easy navigation and data entry.
• Comprehensive Reports: Provides detailed reports that can be printed or stored electronically, including trend graphs for tracking changes over time.  (Integrated printing system that does not require network access.) 
• Database Management: Capable of storing multiple user profiles and past results for ongoing monitoring and comparison. Up to 100,000 results if member ID is used. Guest tests may be selected instead of user identification for anonymous results. Machines can be used independently and without network/Wi-Fi connections.

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

• Small Business
• Emerging Small Business
• Small Disadvantaged Business
• Certified under Section 8(a) of the Small Business Act
• HUBZone
• Woman Owned
• Certified Service-Disabled Veteran Owned Small
• Veteran Owned Small Business
• Large Business

FSS/GSA Contract Holder:

Yes                     No   

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Proposed solution is listed and available on the above FSS/GSA Contract:

Yes                     No   

Available pricing structure of proposed solution:

Pricing Model

Please Indicate Availability Below: (Yes / No / NA)

All on FSS

Open Market only

Mix of FSS & Open Market

Firm-Fixed Price

Federal Acquisition Regulation (FAR) Market Research Questions:

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

1. Domestic end product? _____________ (%)

1. Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________
2. What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded.

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

1. If subcontracting, what added value do you offer (RFO 52.215-23):

1. Nonmanufacturer Rule (RFO 52.219-33):

1. Does your company manufacturer these proposed items? [  ] yes [  ] no
2. Does your company exceed 500 employees?  [  ] yes [  ] no   If yes, list # of employees: _________
3. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied?  [  ] yes [  ] no
4. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?  [  ] yes [  ] no
5. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [  ] yes [  ] no  If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.
2. Submit your response via email to contact@example.gov and contact@example.gov
3. Submit your response NLT 14:00 (MST) on Thursday, August 6, 2026;
4. Mark your response as “Proprietary Information” if the information is considered business sensitive.
5. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing with a Small Business size of 1,250 Employees.  Please identify and explain any NAICS codes your company believes would better represent the items requested.

(End of Sources Sought)