Body Scanner for Juvenile Detention Facility Lobby

The contract involves the procurement, installation, and maintenance of a millimeter-wave body scanner to replace the existing magnetometer at the Juvenile Detention Facility lobby located in Fairfield, California. The solicitation, issued by Solano County on December 4, 2025, requests qualified vendors to provide an ES3 Millimeter-Wave system or an equivalent unit. The system is required to enhance security by rapidly detecting metallic and non-metallic contraband, including firearms, knives, and narcotics, with a processing time of five seconds or less per individual. The successful vendor must deliver and install the equipment within 90 days of contract execution, anticipated to begin around March 1, 2026, and provide thorough training to staff already familiar with the ES3 system. Compliance with ANSI radiation safety standards and data privacy regulations, including HIPAA protections of sensitive health-related information, is mandatory. The contract also requires the vendor to maintain a drug-free workplace, adhere to child and adult abuse reporting laws, and provide professional liability insurance. Evaluation of proposals will focus on several weighted factors, including vendor qualifications and experience, approach to scope of work and program delivery, system reliability and support, operational effectiveness in threat detection and processing speed, implementation feasibility with schedule adherence, and privacy/data security compliance. Pricing is assessed separately for cost reasonableness and lifecycle efficiency through a best-value trade-off process rather than strictly lowest price evaluation. The contract is for a firm-fixed price arrangement of approximately $140,000, with inspection and acceptance conducted at the Juvenile Detention Facility lobby. Contract terms include provisions for extension, termination, indemnification, confidentiality, and amendments, with emphasis on compliance with legal and regulatory requirements and ensuring the integrity of protected information. The solicitation process is managed electronically via the County’s procurement portal, and proposals are due by mid-January 2026.