Boiler Replacement Project in Cochran Hall RFP Solicitation

The contract for the Boiler Replacement Project at Cochran Hall, Mississippi University for Women, is a construction procurement solicited through a formal Invitation for Bid (IFB) process. The project involves removing an inoperable existing boiler and installing two new condensing boilers, with all work to be completed within 60 days of contract award. Bids are to be submitted in sealed envelopes, marked with the bidder’s name, bid number, and date, and must include a detailed brochure with manufacturer specifications and pictures for each item bid. The procurement is open to responsible bidders, with the award going to the lowest responsible and responsive bidder, based primarily on price, provided all specifications and responsibility criteria are met. The process emphasizes strict adherence to specifications, with no federal clauses such as FAR or DFARS incorporated, and the contract governed primarily by Mississippi state law and institutional terms. The solicitation, posted on September 8, 2025, requires bids to be received by October 10, 2025, at 11:00 a.m., at the university’s Resources Management Office in Columbus, Mississippi. Bidders must include their current Certificate of Responsibility and License Number on the bid envelope if the bid exceeds $50,000. The contract emphasizes confidentiality for proprietary information, site examination by bidders, and the right of the university to reject any or all bids. Payment will be made within 30 days after delivery and inspection of the work, with all deliveries FOB the university. The documents specify no special packaging, barcoding, or electronic submission requirements, and no federal or security clearance clauses are involved. Overall, the process is structured to ensure competitive, transparent procurement aligned with state and institutional regulations, with clear instructions for bid preparation, submission, and evaluation.