BPA Machine Tool Maintenance and Chemical Shed Management Services

This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This notice is being issued as a Request for Quotation (RFQ) under solicitation number 80ARC024Q0002 for a Blanket Purchase Agreement (BPA) with Firm Fixed Price (FFP) and Time and Materials (T&M) calls for Machine Tool Maintenance, Optimization, Repair and Chemical Shed Management services at NASA Ames Research Center (ARC). The provisions and clauses in the RFQ are those in effect through FAC 2024-05. This acquisition is a total small business set-aside. The NAICS Code and Size Standard are 811310 and $12.5M respectively. The offeror shall state in their offer their size status for this acquisition. All responsible sources may submit an offer which shall be considered by the agency. Delivery to NASA ARC is required within 30 days after receipt of order. Delivery shall be free on board (FOB) Destination. The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at: FAR - https://www.acquisition.gov/browse/index/far NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf Offerors shall provide the information required by FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), which is incorporated by reference. Adddenda to FAR 52.212-1 are as follows: 1. SOLICITATION PHASE INSTURCTIONS - GENERAL A. Instructions: This section of the instructions to offerors prescribes the method by which the solicitation will occur. These instructions are designed to ensure the submission of necessary information at the proper phases of this solicitation. Offerors shall provide information required by FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023), which is incorporated by reference. Additionally, offerors shall provide the following information: 1. Price Schedule: Reference the following attachments: a. Attachment 2 Offer Sheet Offerors shall fill-in the following for Attachment 2 Offer Sheet: The price for maintenance service in each contract year required based on column F entitled, - When Needed. Do not fill in the gray-shaded fields. Please fill out the white fields in columns J - N. Provide composite rate per hour. The Offeror shall provide time and materials (T&M) rate(s) for machine and other compensation services as a part of the proposal. The T&M rate(s) will be evaluated for reasonableness, but not be included in the total evaluated price. The T&M rate(s) will be attached to the resultant BPA. Note: This BPA incorporates the Service Contract Labor Standards statute. The Contractor is responsible for compliance with the Service Contract Act (SCA) prevailing wages rates, policies, and procedures in accordance with the work requirements as specified on individual calls. 2. List of Past Performances: Offerors shall submit a list of up to three (3) past performances for which similar work to this solicitation has been performed within the past three (3) years from the date of issuance of the Request For Quotation (RFQ) which includes the following: a) Contract number (if applicable) b) Contract Type c) Contract Title d) Total Dollar Amount e) Period of Performance f) Customer Contract Name g) Customer Telephone Number h) Customer Email Address i) Description of Contract: The description must include a Yes or No response for each area below related to the contract: - Perform Liner and Rotary Displacement Error Evaluation compensation and optimization on MAHO Phillips 532, Heidenhain MillPlus, Heidenhain 426, 530, 310, and Bridgeport EZ Path. - The ability to identify and, if necessary, gain executive level access to trouble shoot and augment PLC and GUI software to help in diagnosis and repair of machines equipped with MAHO Phillips 532, Heidenhain MillPlus, Heidenhain 426, 530, 310, and Bridgeport EZ Path. - Ability to purge lubrication and coolant systems with flight/space flight hardware approved cleaning agents and refilled with OEM approved/recommended lubrication oils and water-soluble cutting fluids to ensure flight/space flight hardware is not contaminated. - Ability to manage, maintain and upgrade CIMCO machine tool communications and file management to MAHO Phillips 532, Heidenhain MillPlus, Heidenhain 426, 530, 310, and Bridgeport EZ Path. - Ability to retrofit machine tools equipped with MAHO Phillilps 532, Heidenhain MillPLus, Heidenhanin 426, 530, 310 controls with the latest generation Heidenhain controls, touch probes and hand wheels. - Maintaining an information management system accessible to all parties 24/7 to archive and maintain machine tool maintenance records, reports, technical manuals and backed up parameters. - Ability to backup machine tool parameters at the executive level on MAHO Phillips 532, Heidenhain MillPlus, Heidenhain 426, 530, 310, and Bridgeport EZ Path. - Demonstrate professional working relationships with the Original Equipment Manufacturer(s) (OEM), and dealers to facilitate parts and repairs covered by factory warranties. 3. Heidenhain Certification: Offeror shall submit proof of Heidenhain qualifications for product and services through training certification and past performance within the last three (3) years. Your company's list of past performances, completed Attachment 2 Offer Sheet, and Heidenhain Certification in response to RFQ # 80ARC024Q0002, shall be submitted electronically via email no later than September 12, 2024 at 2:00 p.m. PST. Submit to Jeanne Chun, Contracting Officer, at jeanne.s.chun@nasa.gov. Please include in the subject line, - RFQ # 80ARC024Q0002 Machine Tool Maintenance and Repair and Chemical Shed Maintenance Services in your email response. (End of Addendum) FAR 52.212-2, Evaluation -- Commercial Items (Nov 2021). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors are in descending order of importance and shall be used to evaluate offers: 1. Technical: Evaluation will be based on the Offeror's ability to provide Heidenhahn Certification as defined in Addendum to 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. 2.Price: The total sum of price years 1-5 (Attachment 2 Offer Sheet) 3. Past Performance: This evaluation will be in accordance with FAR 13.106-2(b)(3)(ii). Technical and past performance, when combined, are significantly more important than cost or price. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024) or complete electronic annual representations and certifications at SAM.gov with its offer. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023), Alt 1 (Nov 2021)is applicable. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (May 2024) is applicable and the following identified clauses are incorporated by reference: 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) 52.204-14, Service Contract Reporting Requirements (OCT 2016) 52.204-30, Federal Acquisition Supply Chain Security Act Orders'Prohibition. 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-8, Utilization of Small Business Concerns 52.219-14, Limitations on Subcontracting (OCT 2022) 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor (JUN 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.222-54, Employment Eligibility Verification (MAY 2022) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024 52.223-20, Aerosols (MAY 2024) 52.223-21, Foams (MAY 2024) 52.225-1, Buy American-Supplies (OCT 2022) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) Payment by Electronic Funds Transfer-System for Award Management (OCT2018) 52.239-1, Privacy or Security Safeguards (AUG 1996) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) 52.222-62, Paid Sick Leave Under Executive Order 13706 NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at : https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf This posting, in addition to any attached documents, will be available on www.sam.gov. Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Prospective offerors are encouraged to notify this office of their intent to submit an offer. All contractual and technical questions must be submitted electronically via email to Jeanne Chun, Contracting Officer, at jeanne.s.chun@nasa.gov not later than 3:00 p.m. PST on August 23, 2024. Telephone questions will not be accepted. Responses to this combined synopsis/solicitation must be received via no later than 2:00 p.m. PST on September 12, 2024. The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines. Failure to submit a complete electronic proposal by the due date and time specified for this RFQ shall result in the proposal being considered late, and shall be handled in accordance with Addemdum to FAR 52.212-1 Instructions to Offerors - Commerical Products and Commerical Services (SEP 2023). RFQ Attachments: SF 1449 (RFQ # 80ARC024Q0002) Attachment 1 Statement of Work (including Appendices A through E) Attachment 2 Offer Sheet Attachment 3 SCA Wage Determination 2015-5641 rev24