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Brand Name or Equal - WaterFurnace Model: UBH015R for B3631 & B3635 - Turnkey Replacement

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A070764SSFederal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The 502d Contracting Squadron is conducting market research via a Sources Sought Synopsis to identify capable industry sources for the turnkey removal and replacement of 48 ceiling-suspended Dedicated Outside Air System Water-Source Heat Pumps at the JBSA Ft Sam Houston San Antonio Military Medical Center Dormitory Annex, specifically in buildings B3631 and B3635. The project is projected as a Firm-Fixed Priced Purchase Order under NAICS code 238220. The contractor must provide all personnel, equipment, and supervision to install units that meet strict technical specifications, including a 1.25-ton capacity, horizontal ceiling-plenum configuration, and the use of low-GWP refrigerants such as R-454B or R-32, as R-410A is strictly prohibited. A critical requirement is that replacement units must fit through existing access openings measuring approximately 3 feet 11.5 inches by 2 feet to avoid structural demolition. The scope of work includes the integration of the units into the central Building Automation System via BACnet IP/MSTP and the use of AHR/ISO 13256-1 certified water-to-refrigerant coaxial heat exchangers. Performance must be completed within 275 days of award. Interested respondents must provide company identification, SAM.gov certifications, and confirmation that technicians hold EPA Section 608 Universal Certifications. Small business prime contractors must also verify they can cover at least 51 percent of the contract cost with their own personnel. Responses are due by October 26, 2026, and must be submitted in PDF format with a maximum length of ten pages, excluding equipment cut sheets.

General Info

Market research for replacing 48 water-source heat pumps at JBSA Ft Sam Houston.

Agency

Department Of Defense → FA3016 502 Cons Cl

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

0, TX, 78234, USA

Set-Aside

NONE

Documents

3

Site Photos - Dedicated Outside Air System (DOAS)

PDF, High priority: read this firstspecifications
High

SOW - Turnkey Replacements B3631 & B3635 (DOAS/WSHP)

PDF, High priority: read this firstsow
High

JBSA FSH B3631 & B3635 DOAS WSHP Replacement Sources Sought

PDF, Low prioritysources-sought
Low

AI Contract Breakdown

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Timeline

PhaseSources Sought
Posted

Sources Sought

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → FA3016 502 Cons Cl
Contacts2 people available
OfficeJBSA LACKLAND, TX, 78236-5286, USA
Organization / AgencyDepartment Of Defense → FA3016 502 Cons Cl
Office AddressJBSA LACKLAND, TX, 78236-5286, USA
Contacts
Teresa Sullivan
contact@example.gov
Lauren Macias
contact@example.gov

Full Description

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The 502d Contracting Squadron (502CONS), on behalf of the 502d Civil Engineer Squadron (502CES), is conducting market research to determine:


  • The availability and technical capability of industry sources (small and large businesses) to furnish and install 48 each 1.25-ton Dedicated Outside Air System (DOAS) Water-Source Heat Pumps (WSHP) which meet strict salient dimensions and environmental characteristics.
  • The appropriate competitive acquisition strategy, including small business socio-economic set-aside determinations (RFO Part 19 Small Business - Rule of Two).
  • Standard commercial practices, lead times, supply chain constraints, warranty terms, and pricing structures IAW RFO 10.002(b) Market Research.

The contractor shall provide all personnel, management, equipment, tools, rigging, materials, and supervision necessary to execute the turnkey removal and replacement of 48 ceiling-suspended DOAS WSHP installed above exterior breezeway ceilings in B3631 and B3635 at JBSA Ft Sam Houston (FSH) San Antonio Military Medical Center (SAMMC) Dormitory Annex. This new requirement is projected to be a Firm-Fixed Priced (FFP) Purchase Order as a Commodity (Procurement) with incidental Services (Removal and Installation) buy.


Key Salient Characteristics:


  • Capacity: 1.25 Tons (15,000 BTUH nominal), airflow of 160 L/s (~340 CFM) at 50 Pa ESP.
  • Configuration: Horizontal, ceiling-plenum suspended, right-hand return air arrangement.
  • Access Dimension Constraint: Existing units are installed above metal panel breezeway ceilings accessible through structural door openings measuring approximately  and replacement units must physically fit through these envelope openings without requiring structural building demolition.
  • Refrigerant: Low-GWP refrigerant (e.g., R-454B or R-32). R-410A is strictly prohibited.
  • Hydronic Pre-Heat Coil & Reheat: Integral 3.75 kW water-source pre-heat coil (3-way, 2-position control valve) and factory hot gas reheat (HGRH) / hot gas bypass (HGBP) for 100% outside air continuous dehumidification.
  • Controls Integration: Complete integration into the installation's central Building Automation System (BAS via BACnet IP/MSTP).

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Miguel
Hillary
Keith Deutsch
Christine

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