Buckley SFB - Portable Air Conditioners

The 460th Civil Engineering Squadron at Buckley Space Force Base is seeking to procure thirteen commercial portable air conditioning units, thirteen ceiling tile replacement kits with 8–12 foot ducting hoses and clamping hardware, and two spare ducting hoses for use in closed rooms with raised tile floors to cool electrical equipment. The solicitation, identified as FA254326Q0006, is a total small business set-aside under NAICS code 423730, requiring offers only from registered small businesses in SAM.gov with valid CAGE and UEI codes. The contract follows a firm fixed price (FFP) structure under a lowest price technically acceptable (LPTA) evaluation methodology, where price is the primary factor and technical proposals must meet all specified requirements to be deemed acceptable. Offerors must deliver the equipment—twelve standard 115-volt units (12,000–18,000 BTU) and one high-capacity 208/230-volt unit (60,000 BTU)—within 30 days of award, with earlier delivery preferred, and all units must weigh no more than 600 pounds, be no wider than 32 inches, include wheels for mobility, feature condensate management systems, and contain no wireless connectivity such as Wi-Fi or Bluetooth. Delivery is FOB destination to Buckley SFB, Aurora, Colorado, with formal inspection and acceptance conducted on-site by government personnel. All submissions must be sent via email by May 15, 2026, and must include a quote, technical description demonstrating compliance with the statement of work, warranty details, company contact information, and CAGE/UEI numbers. Invoicing is required through the Wide Area WorkFlow system using an Invoice and Receiving Report format, and payment will be processed via electronic funds transfer. Security requirements mandate that all contractor personnel pass a background check and that all equipment complies with prohibitions on procurement from the Xinjiang Uyghur Autonomous Region and use of inverted domestic corporations. The contract includes clauses enforcing compliance with federal regulations regarding whistleblower rights, buy American provisions, combating trafficking in persons, and prohibitions on internal confidentiality agreements that interfere with government oversight. SAM.gov registration is mandatory, and compliance with all representations and certifications is essential for eligibility.