BAS Spare parts (Questions & Answers)

The U.S. Consulate General in Dhahran, Saudi Arabia, issued Solicitation 19SA2025Q0009 for the procurement of Building Automation System (BAS) spare parts. The solicitation, published on July 16, 2025, outlines the requirement for various BAS components, including specific valve actuators and fire/smoke damper actuators, with delivery to the consulate in Al Khobar, Saudi Arabia. The contract is a firm fixed-price type, awarded through a Lowest Price Technically Acceptable (LPTA) approach, where proposals must satisfy minimum technical specifications to qualify for consideration, and among these, the lowest priced responsibly capable offeror is selected. Vendors are required to register in the System for Award Management (SAM) and comply with U.S. federal acquisition regulations, export controls, and Buy American Act provisions. The solicited spare parts must be clearly labeled with country of origin and comply with applicable FAR clauses governing product origin and trade restrictions. Offers must be submitted electronically by August 6, 2025, with contact support provided by the consulate’s contracting office. The contract imposes several federal requirements pertinent to contractor conduct and compliance, including protections for whistleblower rights, prohibitions on certain telecommunications equipment, and flow-down requirements to subcontractors. Employees must identify themselves as contractor personnel, and use of the U.S. Department of State logo is prohibited. The contract includes inspection and acceptance clauses referencing the place of manufacture for quality control and adherence to FAR and DOSAR standards. Payment is managed electronically, with invoicing submitted via email to the designated billing office in Dhahran. Though pricing details are not provided, evaluation will rely principally on technical acceptability and price competitiveness without qualitative trade-offs. The solicitation also outlines administrative controls such as representations and certifications of entities’ socio-economic status and ownership, while prohibiting contractors involved with certain restricted products or entities. Overall, the contract supports the operational readiness of the consulate’s BAS infrastructure through timely delivery of specified spare parts under clear regulatory oversight and procurement compliance.