Building Cleaning Services for City Of Newburgh, New York

The City of Newburgh, NY is seeking bids from qualified vendors to provide comprehensive cleaning services for three municipal buildings: the Court House, Old Court House, and Public Safety Building. The contract spans three years with options for two additional one-year extensions, during which pricing must remain fixed. Cleaning activities are scheduled on a daily, weekly, monthly, semi-annual, and annual basis, covering offices, furniture, floors, windows, trash removal, and dusting. Bidders must submit a single bid covering all three buildings, with the award going to the lowest responsible and responsive bidder based on the total bid amount. The project is expected to commence on January 1, 2026, and compliance with prevailing wage laws, the Iran Divestment Act, and City requirements is mandatory. The procurement process emphasizes responsible bidding, with specific forms and certifications required, including non-collusion affidavits and wage compliance documentation. The solicitation does not incorporate federal FAR clauses but is governed by local municipal regulations, New York State prevailing wage laws, and specific City policies. The contract emphasizes quality control through approved cleaning protocols, on-site supervision, and detailed record-keeping via logbooks. Payment will be made within 30 days of invoice approval, which must include weekly payroll and certification forms. The bid submission must include original signed documents and one digital copy, with sealed proposals due by August 29, 2025. The City reserves the right to reject any or all bids and to award the contract based solely on price, with no specified weighting or evaluation beyond responsiveness, responsibility, and lowest cost. Overall, the contract aims to ensure high standards of cleanliness and accountability in maintaining the municipal facilities, with clear procedures for performance monitoring, compliance, and administrative oversight.