Bulk Propane Delivery Services - Howard Hanson Dam and Mud Mountain Dam, Washington

SOURCES SOUGHT NOTICE  W912DW27X1CUL
Bulk Propane Delivery Services – Howard Hanson Dam and Mud Mountain Dam, Washington 
NAICS Code: 325120 – Industrial Gas Manufacturing

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. This notice is not a solicitation, request for quotation, request for proposal, or commitment by the U.S. Army Corps of Engineers (USACE) to issue a solicitation, award a Blanket Purchase Agreement (BPA), or reimburse respondents for any costs incurred in responding.

 1. Purpose

The U.S. Army Corps of Engineers, Seattle District, is conducting market research to identify responsible and capable sources that can provide bulk propane delivery services to the following Government facilities in Washington State:

Howard Hanson Dam, 36932 SE Green River Headworks Road, Ravensdale, WA 98051
Mud Mountain Dam, 30525 SE Mud Mountain Road, Enumclaw, WA 98022-8010

USACE anticipates establishing one or more commercial Blanket Purchase Agreements (BPAs) to support recurring propane requirements. The Government anticipates placing BPA calls as needed for tank refills during the BPA ordering period.

The Government is using NAICS 325120, Industrial Gas Manufacturing, for purposes of this market research. Interested parties should identify the NAICS code(s) and size standard under which they consider themselves eligible for this requirement.

2. Anticipated Requirement

The anticipated requirement is for the delivery of commercial bulk propane to Government-owned or Government-designated propane tanks at Howard Hanson Dam and Mud Mountain Dam.

The anticipated services may include:

- Routine bulk propane deliveries as requested by the Government;
- Emergency and/or after-hours propane deliveries;
- Delivery to multiple sites under individual BPA calls;
- Delivery-ticket documentation showing, at a minimum, date and time of delivery, delivery location, quantity delivered in gallons, unit price, applicable fees, and total price;
- Compliance with applicable safety, transportation, environmental, and site-access requirements;
- Coordination with designated Government points of contact;
- Optional tank-level monitoring or vendor-managed delivery services, if commercially available and proposed.

The Government anticipates that refill quantities, timing, and annual consumption may vary based on weather, operational requirements, and tank capacity. The Government does not guarantee any minimum quantity of propane or minimum number of calls.

Estimated annual gallons, anticipated tank sizes, historical usage data, delivery access information, and anticipated BPA ordering period may be provided in any future solicitation, if issued.

3. Market Research Information Requested

Interested parties are requested to provide a capability statement addressing the following:

A. Company Information

1. Company name, physical address, website, and primary point of contact.
2. Point-of-contact name, title, telephone number, and email address.
3. Unique Entity Identifier (UEI).
4. CAGE code, if applicable.
5. Business size and socioeconomic status under NAICS 325120, including, as applicable:
   - Small business;
   - Small disadvantaged business;
   - Woman-owned small business;
   - HUBZone small business;
   - Service-disabled veteran-owned small business; and/or
   - Veteran-owned small business.
6. Identify any applicable GSA Schedule, Governmentwide Acquisition Contract, existing BPA, or other Federal contract vehicle through which the company currently provides propane or related fuel-delivery services.

B. Capability and Service Coverage

1. Describe the company’s experience providing bulk propane delivery services to commercial, municipal, Federal, industrial, remote, or critical-infrastructure customers.
2. State whether the company can provide service to:
   - Howard Hanson Dam; and
   - Mud Mountain Dam.
3. Identify the normal service area, dispatch location(s), and approximate distance or travel time to each dam location.
4. Identify whether the company can provide tank-level monitoring, automatic refill, telemetry, or other inventory-management support. Describe any associated equipment, fees, data access, maintenance responsibilities, and cybersecurity or connectivity considerations.

C. Commercial Pricing Practices

The Government is particularly interested in understanding commercial pricing practices for propane deliveries in western Washington.

Please address the following:

1. Describe how the company establishes its bulk propane prices for commercial or government customers.
2. Identify whether the company uses a published propane-price index, rack price, wholesale market index, or other objective benchmark.
3. If an index is used, identify:
   - The name of the index or publication;
   - The geographic market point or terminal;
   - The frequency of publication;
   - The date used to determine the price—for example, date of order, date before delivery, date of delivery, or another defined date; and
   - Whether the index value is available to the Government for invoice verification.
4. Identify any non-commodity charges that may apply, including:
   - Delivery fees;
   - Site-specific delivery fees;
   - Fuel or transportation surcharges;
   - Hazmat, environmental, or administrative fees;
   - Minimum-delivery charges;
   - Emergency or after-hours fees;
   - Tank rental, lease, maintenance, or monitoring fees;
   - Taxes; and
   - Any other recurring or one-time charges.
5. Describe whether these charges can be proposed as fixed rates for the BPA ordering period.

E. Contracting and BPA Input

1. Identify any recommended BPA terms, ordering procedures, delivery requirements, pricing methods, or commercial practices the Government should consider.

F. Response Instructions

Interested parties shall submit a capability statement of no more than five (5) pages, excluding attachments, in PDF format.

Responses shall be emailed to:

Contract Specialist:  Monique Paano  
Email:  contact@example.gov  

Subject Line: “Sources Sought Response – Bulk Propane Delivery – Howard Hanson Dam and Mud Mountain Dam”

Responses are due no later than November 9, 2026 at noon Pacific Time.

G. Important Notice

This notice is issued solely for market-research and planning purposes. It does not constitute a solicitation or a promise to issue a solicitation in the future. The Government will not pay for any information, material, or costs associated with responding to this notice.

The Government may use the information received to refine its requirements, determine the appropriate competition and small-business strategy, establish pricing and ordering procedures, and decide whether to pursue one or more BPAs for this requirement.
 

The Small Business Programs Office POC for this requirement is:
 
Enshane’ Nomoto (she/her)
Office of Small Business Programs
contact@example.gov