Burden Museum & Gardens LA Light Show Maintenance - Term Contract Mandatory Pre-Bid on 5/28/26 @ 9 AM at Burden. See specs for more info

The contract is a term solicitation from Louisiana State University - Baton Rouge for the installation, maintenance, and removal of the annual holiday light show at Burden Museum & Gardens in Baton Rouge, Louisiana. The work includes hanging lights on live oaks, boxwoods, and other landscape features at heights exceeding 50 feet, constructing custom artificial tree structures, connecting lighting systems to synchronized music data cables, calculating electrical loads, installing pathway lighting, and ensuring all components are properly labeled and stored after the season. The contract period begins with installation completion by November 15, 2026, and ends with takedown by February 28, 2027, with the possibility of two additional 12-month renewals under the same terms and pricing. All materials must be new, unused, current-model products delivered in manufacturer packaging, and all electrical connections must use waterproof enclosures. Work must be performed in compliance with federal, state, and local regulations as well as LSU-specific installation standards. The solicitation is evaluated on a Lowest Price Technically Acceptable basis, requiring bidders to demonstrate proven experience in all key tasks, including tree wrapping, high-altitude lighting, and data synchronization of lighting systems, with verifiable references from previous similar projects. Bids are assessed for responsiveness and responsibility, with complete submissions, proof of primary non-contributory insurance, and strict adherence to all specifications being mandatory. Failure to meet any requirement results in rejection. Contracts are administered by LSU Procurement Services, with payments tied to purchase order numbers, and invoicing must be issued directly by the supplier without third-party involvement. The contract includes LSU-specific clauses covering delivery, default, testing of rejected goods, mutual indemnification, equal employment opportunity compliance, anti-assignment provisions, piggyback rights allowing other institutions to use the contract, termination for non-appropriation of funds, and prohibition of substitutions without approval. No Federal Acquisition Regulation clauses or socioeconomic set-asides apply, nor are UEI, CAGE, or small business certifications required. Proposals must be submitted electronically via email by the revised deadline of June 18, 2026, with attachments not exceeding 125 MB, and must include a redacted copy where necessary.