Bus & Heavy Duty Truck Parts Catalog Discount Bid

2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. The intent of this bid is to secure firm percentage discounts and select multiple Bidders to provide Bus & Heavy Duty Truck Parts to be used on an as needed basis. The performance of awarded Bidders shall be in accordance with the terms of the specifications and at the quality standards of service set forth herein. Bidder(s) will be evaluated on the basis of a fixed percentage discount from bidders’ current published catalog or internet prices in order to produce the lowest net cost for the School Board. The fixed percentage discount offered shall apply to all items, categories or pages. Any excluded items or pages must be clearly stated on your bid submittal form. If no exclusions are stated, the Board will use the discount on all items listed in the catalog or on the internet. Bidder(s) submitting fixed percentage discount off internet pricing must indicate the web address where pricing may be found. Bidder(s) submitting fixed percentage discount off current published catalog pricing, must submit catalog(s) with bid. Catalog(s) shall be clearly labeled with Company name, Discount(s) offered, exceptions or exclusions, account representative name and contact information. All parts supplied via this contract shall be of premium-first-line quality products that meet or exceed OEM specifications, no refurbished or second-line products will be accepted. 2.01 CATALOG BID A. CATALOG WITH BID All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal. B. CATALOGS TO SDOC LOCATIONS Awarded Bidder(s) shall furnish the electronic information of the same catalog (s) as presented with the bid to all schools and departments within the School Board. A list of locations will be supplied to awarded Bidder(s). Catalog dispersal is a responsibility of the awarded Bidder, not the School Board. C. CATALOGS UPDATED ANNUALLY Each year as catalogs are updated, the awarded Bidder(s) shall notify all schools and departments of the changes. Prior to the release of catalog updates, awarded Bidder(s) must contact the Procurement Services Department to obtain a current list of locations, contacts, and to establish new catalog effective date. Catalog information dispersal is a responsibility of the awarded Bidder(s), not the School Board. D. ELECTRONIC CATALOGS The School Board prefers to use a web-based version of catalogs; however, prices must be configured with the discount already taken. Online ordering may use the School Board’s Purchasing Card Program. E. UPDATING OF CATALOGS Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Procurement Services. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and pricers used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following: • Catalog updates must be approved by the designated buyer in the Procurement Services Department before effective date and distribution to the rest of the schools/departments. • Distribute catalog updates to all schools and departments with notice explaining new pricing, before effective date. • Establish effective date with buyer after the requirements above have been met. Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder. F. NEW ITEMS New items appearing in the awarded Bidder’s catalog released after the bid opening date are to be covered by this bid as if these items were originally included in the catalog(s) submitted with the bid. G. TRAINING The awarded Bidder(s) must be willing to offer training and support for schools and departments as needed. Training may include but not be limited to company introduction, setting up new users for online ordering, and review of catalog bid discounts.