C--A/E - Facade Parapet Repairs Syracuse VAMC

General The VA Medical Center, Syracuse, New York is engaging in a short-list selection as defined in FAR 36.602-5(a) of an AE (SDVOSB) for the design of a project for Façade Parapet Repais. This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The NAICS code for this procurement is 541330. SDVOSBs shall be verified in www.vetbiz.gov at time of offer and award and be registered under the applicable NAICS code. Interested SDVOSB firms: " SDVOSB A/E's with a SF-330 on file within the past twelve months are being considered and do not need to re-submit a SF330. Interested firms MUST confirm with the Contracting Officer that their SF330 is on file. " SDVOSBs who have verified they have a SF330 file are welcome to submit supplement information to their existing SF330 for this specific project. " Other SDVOSB firms having a working office within a 300 mile (driving)radius from 800 Irving Avenue, Syracuse, NY 13210 may submit SF330's for consideration to the Contracting Officer " SF330 must be sent electronically (PDF or Word) to Cheryl Brimmer: contact@example.gov. " SF330s must be received by 4:00 pm EST, February 27, 2014 SCOPE & EXISTING CONDITIONS: The A/E shall provide complete design services (preliminary concepts and layouts, program development, investigative services, preparation of contract drawings and specifications, cost estimating services, and construction period services) for Building Façade Parapet Repairs, 528A7-14-709. This project proposes to provide complete design services (not limited to concepts and layouts, program development, investigative services, and cost estimating services) to investigate, provide options and provide final design based on the options presented to correct the chronic issue of brick veneer with distressed mortar above the top level of windows and below the roof parapet where brick motor joins are releasing form the brick coursing and in some areas causing failure in the brick cavity. This appears to be a moisture relief issue throughout the top dozen or so courses of building brick façade at the VA Medical Center located at 800 Irving Ave, Syracuse, NY 13210. The project's design shall focus on identify the cause of the brick mortar joint and brick veneer failure, creating potential solutions and once decided performing the repair design. The exact extent of work will need to be determined from the investigative portion of the design. All designs will follow the VA design guidelines, and specifications for VA construction. The design will be completed in a manner such that the estimated construction cost is within the VA budget. The estimated construction budget is: $750,000.00 A/E SCOPE OF SERVICES 1. Investigative services shall include, but are not be limited to, the following: a. Review VA program requirements and project scope to determine the equipment and construction criteria and provide preliminary plans, drawings, and estimates. b. Prepare measured drawings for area of work. c. Design follows all current OSHA and NFPA requirements as they apply to these unique environments. d. Perform mechanical, plumbing, electrical, alarm, data, structural, civil, architectural and asbestos abatement investigation of the existing facility as necessary including full on site investigations to verify existing as-built conditions as they pertain to this project and all of the above disciplines. 2. Design services shall include, but are not be limited to, providing complete working drawings, specifications, and detailed cost estimates at every % Review threshold. Numerous and extensive meetings with various VA employees will be required, in order to fully understand the functional needs, carefully review the space selected for this project, then prepare construction cost estimates, designs and construction contract documents as described herein. Design services for asbestos sampling, testing and abatement, if found to be required at any time during the project shall be included. Design services shall also include infection control design in order to be in compliance with the Joint Commission Environment of Care Standards. 3. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Syracuse VAMC electronically by either email or on a CD rom. All edited specifications are to be edited to the specified project and have all impertinent specs and information removed. 4. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. 5. Assess the intent and scope of this project and work with the Medical Center staff to develop final working drawings and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Syracuse Engineering Service, VA Network 2, or any other government comments. 6. Provide electronic files for cost estimate, Construction Drawings, Estimates and Specifications and at least 2 full-size sets and 2 half-size sets of paper drawings and 2 hard copies of Specifications as requested by the Contracting Officer. All drawings must be stamped and signed by an Engineer licensed in the State of New York. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2012 formats. 7. Upon completion of the 98% documents and prior to the red line and final adjustments, the A/E shall take the drawings and go completely through the design in the purposed spaces and make sure the contract drawings and specifications are 1. Feasible for construction and 2. Complete. 8. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 90 days from award of contract. 9. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage. 10. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 11. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner, (two week turnaround on all submittals) max. 12. Provide expeditious responses to all design/conflict questions encountered during the construction term. 13. Upon completion of the project, the A/E will do a complete walkthrough and review (punch list) of the completed project work, for contractual obligation verification. 14. Upon completion of the project, provide a set of stamped "Architectural E1" (30"x42") as-built drawings, as well as complete electronic sets in PDF and AutoCAD 2012 formats (including reference files/drawings). The following evaluation criteria will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Syracuse for A/E evaluation and selection. Firms submitting SF 330 data for consideration must address each of the following criteria in the SF 330: 1. Team proposed for this project (background of personnel: project manager, key personnel, consultants; project-related professional qualifications; specialized experience (project-related) of team members). 2. Proposed management plan (design phase, construction phase) 3. Previous experience of the team proposed for this project (with VA, on scope-related projects) 4. Location and facilities of working offices (knowledge of the locality of the project) 5. Proposed design approach for this project (design philosophy) 6. Project control (techniques planned to control the schedule and costs, personnel responsible for schedule and cost control) 7. Estimating effectiveness (on ten most recently completed projects) 8. Sustainable design (team design philosophy and method of implementing) 9. Miscellaneous experience and capabilities (interior design, CADD & other computer applications, value engineering & life cycle cost analyses) 10. Awards and Recommendations (awards received for design excellence) 11. Insurance & litigations (type and amount of liability insurance carried, litigation involvement over the last 5 years & its outcome)