C -- A&E Design Services - New World Mining District

The Gallatin NF intends to contract for Professional Civil Engineering Services on an as needed basis for a one-year period with options to renew for up to four additional years. Work under this contract will be subject to satisfactory negotiation of individual task orders. The price of any single task order shall be at least $2,500, but shall not exceed $900,000. The maximum order amount for each contract period (base year and each option year) shall be $900,000. The guaranteed minimum order shall be $5,000 for the base period only. There shall be no guaranteed minimum for the options periods, if exercised. Task orders could include performance of any of the following services:Complete various evaluations, studies, reports, and response actions as specified in the National Contingency Plan (NCP) found in 40 CFR 300. Under this activity area, the Contractor will be requested to complete work in support of response and restoration actions. Projects will be located at the New World Mine District, Cooke City, MT. The work site is in a remote area. This work will involve historical mine site impact analysis which include issues concerning geohydrology, geophysical, hydrogeology, geochemical, toxicology and surface water at the New World Mining District. Contractor is expected to be able to complete all needed work from the site investigation phase to development of construction bid package, construction oversight, and post-construction requirements. Architect/Engineer firms which meet the requirements described in this announcement are invited to submit: 1) a Standard Form 254, Architect-Engineer and Related Services Questionnaire; and 2) a Standard Form 255, Architect-Engineer and Related Services Questionnaire for Specific Project, to the procurement office shown below. Respondents should include the following specific information: (1) Demonstrated efficiency of firm's streamlined organization (mix of core projects staff including licenses; (2) Access to various specialist(s) on an as needed basis; (3) Location of project management personnel; (4) Knowledge of the New World Mining District and the geology, hydrogeology, and high altitude reclamation concerns; (5) Specific work experience in high altitude mining reclamation projects; and (6) Working knowledge of Wyoming and Montana state water quality, waste disposal and appropriate environmental laws. Additional information is in R1-11-4-18 (3 pages), which is a separate document with this notice. Evaluation will be based on the quality, as demonstrated by sound technical knowledge and judgment, and timeliness of performance under previous contracts. References with telephone numbers must be provided. Interest and qualified firms are invited to submit two copies of completed SF-254 and SF-255 to this office no later than 3:30 P.M., MST, January 19, 2004. Only firms responding by this time and date will be considered for selection. This is not a Request for Proposal. Any questions, as well as submittals, should be addressed to the Contracting Officer, William M. Pfeifer, at the Gallatin NF, PO Box 130, Bozeman, MT 59771 or by calling at +1 (555) 000-0000. R1-11-4-18 A&E PROFESSIONAL CIVIL ENGINEERING SERVICES New World Mining District -- Response/Restoration Project The intent of this contract is to secure professional services of one Contractor to provide services for the following activity areas: Complete various evaluations, studies, reports, and response actions as specified in the National Contingency Plan (NCP) found in 40 CFR 300. Under this activity area, the Contractor will be requested to complete work in support of response and restoration actions. Projects will be located at the New World Mine District, Cooke City, MT. The work site is in a remote area. This work will involve historical mine site impact analysis which include issues concerning geohydrology, geophysical, hydrogeology, geochemical, toxicology and surface water at the New World Mining District. Contractor is expected to be able to complete all needed work from the site investigation phase to development of construction bid package, construction oversight, and post-construction requirements. All personnel for all activity areas who will physically work on a site shall be certified as having received at a minimum the 40-hour Hazardous Waste Site Operations training, in compliance with OSHA Regulation 29 CFR 1910.120. All personnel who will physically work on a site under this activity shall be certified as having received the 40-hour Hazardous Waste Site Operations training, in compliance with OSHA Regulation 29 CFR 1910.120 and are current on the certification. Licensed Professional Engineer in the State of Montana will be required for EE/CA work, construction design, and technical assistance during construction work phases. Project manager will be an experienced senior level person with at least ten (10) years experience in mining reclamation, groundwater and surface water reclamation, and Comprehensive Environmental Response, Compensation and Liabilities Act actions. Other selection criteria will be evaluated concerning streamline efficient organization (mix of core project staff including licenses); access to specialist on an as needed basis; location of project management personnel; knowledge of the New World Mining District and the geology, hydrogeology and high altitude reclamation concerns; specific work experience in high altitude mining reclamation projects; and working knowledge of Wyoming and Montana state water quality, waste disposal and appropriate environmental laws. Projects will be negotiated prior to starting work and will be on an individual order basis for the period March 1, 2004, through March 1, 2005, with options to extend the services for up to four additional 12-month periods. SCOPE-OF-WORK The work will include investigations and studies in support of response and restoration actions at the New World Mining District site. The contractor will be expected to be familiar with all phases of time-critical and non-time critical removal actions as described in 40 CFR 300. The types of work most likely to be ordered include the completion of site investigation and characterization studies, Engineering Evaluation/Cost Analysis (EE/CA), continuing water quality and vegetation monitoring, and construction design and support activities. Site Investigation and Characterization The contractor will be expected to perform field sampling to determine the level and extent of contamination and then, identify contamination pathways and targets at risk. The contractor is expected to be familiar with EPA protocol, Quality Assurance/Quality Control (QA/QC) requirements, and other applicable sampling requirements needed to produce the proper level of data quality. The contractor will be expected to complete Sampling and Analysis Plans (SAP) and data quality objectives (DQOs) that will be reviewed and approved by the Forest Service and EPA. The Contractor shall assume financial responsibility for re-sampling if data is unusable because of identified problems with sampling techniques, handling or shipping problems, sampling requirements (insufficient sample material collected, inappropriate sample preservation, inappropriate sample location), laboratory error or laboratory contamination. Engineering Evaluation/Cost Analysis (EE/CA) The objective of the EE/CA is to present a preferred response action for a site. The contractor is expected to be familiar with current technologies suitable for dealing with waste rock dumps, mill tailings, and other mine-related wastes. In particular, the contractor is expected to have experience and be familiar with containment design, modeling of leachate quantities through various containment designs, and related reclamation practices. We expect the EE/CAs to be focused documents that evaluate in-depth a limited number of alternatives. The streamlined risk assessments will include no more information than is needed to show a risk exists and a response action is justified. In addition, the contractor needs to be familiar with Applicable or Relevant and Appropriate Requirements (ARARs) for each project and how to evaluate whether they need to be considered and then, if the proposed response action will meet them. Construction Design and Support The contractor will be expected to design a response action at a site. This task will require the contractor to complete engineering plans and specifications that are suitable for bid advertisement. The contractor will be expected to complete a Quality Control/Quality Assurance (QA/QC) plan, if needed, for the construction work. The contractor may also be requested to review bid documents and construction submittals; and complete a final construction report, post construction monitoring plan, and an operation and maintenance plan. Timeframes Tasks associated with this activity are, on the average, expected to be completed within the following timeframes: Site Characterization Studies - 3 months EE/CAs - 6 months Draft without preferred alternative - 4 months Work with Forest Service to develop preferred alternative - 1 month Complete final - 1 month Designs completed - 4 months Submit 30% design - 1 month Submit 90% design - 2 months Submit final design - 1 month QA/AC plan for construction - 1 month However, specific timeframes for these tasks will be negotiated. The Forest Service will generally return comments to the contractor within two weeks of receipt of a document. The contractor will be responsible for incorporating all comments or explaining why a comment was not incorporated. Other Tasks Other tasks involve work in support of natural resource damage assessments, removal/remedial site evaluations, community relations (plans), action memorandums, serving as an on-site inspector during construction, inventory of suspected CERCLA sites, water quality and vegetation monitoring and reporting, and other related studies and field work. Timeframes for these tasks will be negotiated. All Tasks For all work ordered under this activity, the contractor will be expected to be familiar with affected and interested State agencies and laws/rules. The contractor is expected to be familiar with applicable federal laws/regulations and the latest EPA guidance for any work requested under this activity. The contractor is expected to attend, participate, and possibly give presentations at internal and public meetings, when requested. All personnel who will physically work on a site under this activity shall be certified as having received the 40-hour Hazardous Waste Site Operations training, in compliance with OSHA Regulation 29 CFR 1910.120 and are current on the certification. Licensed Professional Engineer in the State of Montana will be required for EE/CA work, construction design, and technical assistance during construction work phases. A project safety plan will be submitted for the project and all appropriate personal protective equipment and safety equipment, as outlined in the plan, shall be provided. Sampling and Analysis plans covering the project shall be prepared and submitted for approval. Generally about 10 copies of documents will be requested.