C--Indefinite Delivery Indefinite Quantity Contract for Commissioning (CxA) and Related Services at Various Locations Under the Cognizance of NAVFAC Southeast.

Synopsis: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF)330, ARCHITECT-ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NOSEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD. Naval Facilities Engineering Command Southeast (NAVFAC SE), Naval AirStation (NAS) Jacksonville, Florida intends to award one Indefinite DeliveryIndefinite Quantity contract for Professional Commissioning Authority (CxA)services for various project types at Department of Defense (DoD) andnon-DoD activities located throughout the NAVFAC SE Area of Responsibility(AOR). The contract will primarily provide CxA services for the geographicareas of Alabama, Florida, Georgia, Louisiana, Mississippi, South Carolina,Texas, the Bahamas, and the Caribbean Region. The duration of the contract will be for one (1) year from the date ofinitial contract award; with two (2) additional one year option periods.The total amount that may be paid under this contract, including optionyears, will not exceed $5,000,000. The Government guarantees a minimum of$10,000 for the contract term. The Government makes no representation as tothe number of task orders or the actual amount of work to be ordered.Contractors are not guaranteed work in excess of the minimum guarantee. Inthe event the estimated annual fee is not met, the Government reserves theright to carry-over any unused capacity to the following option year(s).Additionally, the Government reserves the right to obligate more than$1,666,667 in any contract year. The options may be exercised at the discretion of the Government subjectto workload and/or satisfaction of the A&E performance under the subjectcontract. This proposed contract is being solicited as a 100% SMALL BUSINESS SET-ASIDEto only small business concerns. The North American Industry Classificationsystem (NAICS) for this contract is 541330. The prime firm and consultantsfor each contract will be required to perform throughout the contract term(including option years, if implemented). The small business size standardclassification for this procurement is $4,500,000. Typical projects willhave a construction cost in the $5,000,000 - $40,000,000 range, althoughsmaller and larger projects may be included. The required A-E services will be primarily for providing Leadership inEnergy and Environmental Design (LEED) commissioning services for buildingservices and utilities of new construction and major renovation projects.The Commissioning Authority (CxA) shall be capable of supporting the LEEDGreen Building Rating System- Commissioning Process for the design,construction, and post-acceptance phases of multiple, simultaneous LEEDprojects across the NAVFAC SE AOR. The Commissioning Authority shall be responsible for complying with the LEED(EAp1) prerequisite commissioning requirements and LEED (EAc3) enhancedcommissioning requirements of the LEED-NC v3.0 green building rating system,and other requirements as indicated in the individual task order for eachproject. Work will include CxA of: Building mechanical (HVAC), electrical andplumbing systems; renewable energy systems (solar, wind) and other,high-technology, renewable- and energy-efficient systems; other types ofenergy-consuming process systems typically found at DOD Activities (bulkfuel storage, handling, and distribution systems); fabrication and repairfacilities; blast & paint facilities; power and central energy plants;and aviation and fleet support facilities (air traffic control towers,secure communications facilities, data centers, corrosion controlfacilities, hangers, simulator, classroom training facilities, warehouses,fire stations, vehicle maintenance facilities, child development centers,fitness centers, bachelor's quarters, and administration facilities). NAVFAC SE considers the optimization of energy performance, thesustainable development and implementation of all capital improvementsprojects, however, some projects might require non-LEED commissioning tooptimize energy performance without the LEED process. The required CxA authority's tasks may include, but are not limited to thefollowing: CxA Responsibilities - General a. Develop Commissioning Specifications for the project and submitto the Government for incorporation into the project. b. Maintain an "Issues Log" and review at all commissioningmeetings. Issue deficiency notices and verify that issues have beencorrected. Deficiencies that have not been corrected in a timely mannershall be reported to the Government. Commissioning Process During Pre-Design a. Assist the Government with the development of the Owner's ProjectRequirements (OPR). b. Identify the scope and budget for commissioning services. c. Develop an initial commissioning plan. Commissioning Process During Design a. Work with the Government's design team or A&E design team todocument the design team's Basis of Design (BOD) for the project. b. Verify the BOD in regards to the OPR. c. Be involved in design workshops, design reviews, and valueengineering discussion prior to the start of the construction documentsphase of the work. d. Participate in discussions on evaluating new technologies withrespect to meeting LEED certification requirements. e. Assist the Government with determining the commissioningrequirements and activities and including these requirements in theconstruction documents. f. Develop full commissioning specifications for all commissionedequipment and systems. g. Coordinate the integration of the commissioning specificationsinto the project specification package. h. Develop a Commissioning Plan encompassing Design, Construction,Occupancy and Operations phases of the project. i. Complete a thorough commissioning design review of the designdocuments completed at [35%] [50%] [95%] [the end of each design phase].Comments shall be submitted directly to the Government. Commissioning Process During Construction a. Present an organized discussion of the commissioning requirementsat the [pre-proposal] [pre-construction] meeting and review with thecommissioning team. b. Coordinate and direct commissioning activities in a logical,sequential and efficient manner using consistent protocols, clear andregular communications and consultations with all parties, frequentlyupdated timelines, schedules and technical expertise. c. Provide factory witness testing, as required. d. Perform site visits and inspections, as necessary, to observecomponent and systems installation, and to perform a statistical review ofconstruction focusing on the owner's design intent and the quality process. Attend selected planning and job-site meetings to obtain information onthe construction progress. Assist in resolving any discrepancies. e. Work with the installing contractors to develop and write(pre-functional) construction checklists for the equipment and systems beingprovided for this project. Submit construction checklists to the Governmentfor approval. f. Maintain a master issues (deficiencies) log and a separatetesting record. Provide the Government with written progress reports andtest results with recommended actions. g. Organize and conduct periodic commissioning team meetingsnecessary to plan, develop scope, coordinate, schedule activities andresolve problems. h. Review the shop drawing submittals concurrent with theA&E/Government's review. i. Work with contractors in completing construction checklists andtracking of checklist completion. j. Statistically sample completion of construction checklists on aperiodic basis to verify the contractor's quality control process isachieving the OPR. k. Approve systems startup by reviewing start-up reports and byselected site observation. l. Work with the installing contractors to develop and writefunctional performance test procedures for all commissioned equipment andsystems. Submit test procedures to the Government for approval. m. Assist the Government's Construction Manager (CM) in direction ofthe Contractor to execute the tests. n. Coordinate witnessing and recommend approval of test proceduresperformed by installing contractors. Coordinate retesting as necessaryuntil satisfactory performance is achieved. o. Recommend approval of air and water systems balancing throughstatistical sampling of the report with separate field verification. p. Document the correction and retesting of non-compliance items bythe contractor. q. Prepare the Systems Manual to achieve the requirements of theOPR. r. Review, recommend approval, and verify the training provided bythe Contractor. Commissioning Process During Occupancy and Operations a. Schedule and verify deferred and seasonal testing by thecontractor. b. Verify continued training. c. Schedule, organize and attend a lessons-learned workshopfacilitated by an independent member of the commissioning authority's firm. d. Complete the Final Commissioning Process Report for the project. e. Assist in the development of a preventive maintenance plan, adetailed operating plan, or a resource management plan. f. The Commissioning Authority shall work with the Contractor andthe Government, and shall register the project with the Department of Energyin order to obtain the ENERGYSTAR label for the project. The Commissioning Authority shall accumulate the required energy usagedata over the first year of operation, submit the data and provide alladditional information in order to obtain and provide the ENERGYSTAR labelfor each facility commissioned. g. Return to the project site 10 to 12 months into the warrantyperiod. Review with the facility staff the current building operation andthe condition of outstanding issues related to the original and seasonalcommissioning. Identify problems or concern that the staff might have withoperating the building as originally intended. Make suggestions forimprovements and recording these changes into the IOM and Systems Manuals.Assist facility staff with developing reports, documents and requests forservices to remedy outstanding problems. Commissioning process will be provided in accordance with the AmericanSociety of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)Guideline 0 - The Commissioning Process, ASHRAE Guideline 1 - The HVACCommissioning Process, the NEBB Basic Procedural Standard for Commissioningof the National Environmental Balancing Bureau (NEBB), the AGC CommissioningGuidelines of the Associated Air Balance Council (AABC), and theCommissioning Handbook of the Building Commissioning Association (BCxA). NOTE: The Successful Small Business will be required to comply with FAR52.219-14, Limitations on subcontracting, which states that "at least 50percent of the cost of contract performance incurred for personnel shall beexpended for employees of the concern." Evaluation Criteria: The following seven (7) Selection Criteria (listed in descending order ofimportance) will be used to evaluate and award this contract: 1- Professional Qualifications and Technical Competence (education,registration and/or certification and experience) The Commissioning ProviderFirm shall be certified as a commissioning provider firm by the NationalEnvironmental Balancing Bureau (NEBB), the Building CommissioningAssociation (BCxA), or the Associated Commissioning Group (ACG) of theAssociated Air Balance Council (AABC). The person designated as the Commissioning Authority (CxA) shall beaccredited as a commissioning professional by the Association of EnergyEngineers (AEE), the Building Commissioning Association (BCA), the NationalEnvironmental Balancing Bureau (NEBB), the University of Wisconsin - Madison(UWM), or the American Society of Heating Refrigerating and Air ConditioningEngineers (ASHRAE). The CxA shall also be a LEED accredited professionalwith a minimum of five (5) years of commissioning experience, with asuccessful record in commissioning a minimum of ten projects, of which fiveprojects were successful in achieving LEED certification. 2- Recent Specialized Experience: (within the past 5 years) a. Commissioning Firms shall have key personnel in the followingdisciplines: Senior Commissioning Authority/Agent, Project Manager,Building Envelope Specialist, Electrical Engineering CommissioningSpecialist, Mechanical Engineering Commissioning Specialist, andCommunications/Security Engineering Commissioning Specialist. The Senior Commissioning Authority, Project Manager and Lead CommissioningField Personnel shall have bachelor's degrees in their discipline andcertifications from recognized national Commissioning CertificationOrganizations. b. Key personnel shall demonstrate a minimum of 5 similar projectscommissioning systems in their discipline. c. Recent experience of project commissioning team membersindividually and collectively, as an integrated team in providing: (a) Commissioning services for renewable energy systems: solar hot waterheating systems, solar photovoltaic power systems, wind-energy systems, andenthalpy wheel type energy recovery systems. (b) Commissioning services for large, high-performance mechanical (HVAC)equipment and systems such as central energy plants, chillers, boilers,pumps, heat exchangers, and cooling towers. (c) Experience with the LEED process, including being responsible for otherLEED credits such as EAc5 - Measurement & Verification and IEQc3.2 -Construction Indoor Air Quality Management Plan (During construction), andexperience acting as a LEED Project Administrator for a successful LEEDSilver project. (d) Full experience with designing, specifying, installing, commissioningand trouble-shooting of DDC control systems and enhancing commissioningperformance by using the facility DDC control system to expedite thecommissioning process. Provide a list of at least three projects where thecommissioning and trouble-shooting of DDC control systems played asignificant part in the success of the project. (e) Commissioning of at least two projects using lighting control systems toharvest 'daylighting' to reduce building power consumption for lighting. (f) Commissioning of existing buildings and retro-commissioning of existingbuildings, which have never been commissioned. (g) Use of instrumentation and data-logging devices to improve commissioningperformance and results. (h) Demonstrated good communications skills, with experience and success inworking with project design teams and with construction teams in conducting"scoping meetings." (i) Responding conscientiously to the client's needs. (j) Being responsible for, planning and delivering operation and maintenancetraining. 3- Past performance: Overall past performance on contracts with DoDand private industry. The Government shall consider, but not be limited toconsidering: Quality, performance, compliance with schedules, cost controlof commissioning DOD facilities and other types of commercial/industrialfacilities. If the A-E received any less than satisfactory past performanceevaluations from customers and owners, it is incumbent upon the A-E toprovide an explanation of the rating and what the A-E has done or will do topreclude less than satisfactory ratings on future contracts. 4- Quality Control Program: Demonstrated success of thecommissioning firm's Quality Control (QC) program to ensure the delivery ofquality commissioning products. (1) Provide an organization chart that identifies the overall relationshipand lines of authority of the proposed commissioning team. Include firmnames, key personnel and their discipline/specialty; (2) Describe the firm'sQC program; who is primarily responsible for the QC program; how does thefirm ensure quality across the entire team; Illustrate success inimplementing the program; and (3) Address the team's QC processes forchecking and verifying commissioning process activities for errors,omissions, and quality, documenting decisions, and incorporating andtracking review comments. Of special interest are the QC processes in placethat minimize the government's effort to QA the Commissioning Authority'swork products for errors, omissions, and quality. 5- Capacity: (a) Capacity of firm and to accomplish multiple awardtask order projects concurrently. Provide qualified staff sufficient toperform concurrent commissioning services on at least three (3) projectswith a value of at least $5 million each in different areas of the NAVFAC SEAOR. (b) Describe the commissioning firm's ability to sustain the loss ofkey personnel while accomplishing the commissioning work within the requiredtime limits and schedule. 6- Location: (1) Knowledge of local site conditions and applicableregulatory requirements; and (2) Ability of firm to ensure timely responsefor on-site support. 7- Volume of DoD Work: (1) In accordance with, Department ofDefense Federal Acquisition Regulation Supplement (DFARS) Procedures,Guidance and Information (PGI) 236.602-1, firms will be evaluated in termsof work previously awarded to the firm by the DoD within the past 12 monthswith the objective of effecting an equitable distribution of DoD A&Econtracts among qualified A&E firms, including small and smalldisadvantaged business firms and firms that have not had prior DoDcontracts; (2) However, this is a secondary factor and is only notable whendistinction is necessary between two equally qualified firms. (3) Firms with multiple offices shall indicate which office was awardedthe contract/task order. SERVICES SHALL BE ACCOMPLISHED IN THE FIRM'S OFFICE WITH THE EXCEPTION OFFIELD INVESTIGATIONS AND SURVEYS AS REQUIRED AT THE SPECIFIC TASK ORDERPROJECT SITES. The Federal Acquisition Regulation (FAR) requires the use of the On-LineRepresentations and Certifications Application (ORCA) in FederalSolicitations as part of the proposal submission process. Offerors arerequired to complete the ORCA on-line via website http://orca.bpn.gov . Refer to FAR 52.204-8 Annual Representations andCertifications (FEB 2009). Offerors are required to be registered in the DoD Central ContractorRegistration (CCR) Database prior to award of a contract. Failure to register in the CCR Database may render your firm ineligiblefor award. For more information, check the CCR Website: http://www.ccr.gov or refer to DoD FAR Supplement, Part 204 Subpart204.72. Registration in Wide Area Workflow (WAWF) at https://wawf.lb.mil/is also required. Submission Instructions: Architect-Engineer Firms which meet therequirements described in this announcement are invited to submit acompleted SF 330 original and three copies. The SF 330 should be typed andone-sided with a minimum font of 11. The entire submission, including bothSF 330 Parts I and II and the cover letter, shall not exceed 25 one-sidedpages. Excess pages shall be excluded from the evaluation process. Included in the 25 pages, provide an organization chart of the proposed teamshowing the names and roles of all key personnel listed in Section E withthe associated firm as listed in Section C. Please include your DUNS, CAGE,and TIN numbers in Section H, Block 30 of the SF 330. Provide evidence thatyour firm is permitted by law to practice the professions of architecture orengineering (e.g. State registration number). A summary of experience as specifically defined in the evaluation criteriaherein is requested as part of the SF 330 submittal. SF 330s will beevaluated to determine the most highly qualified firm based on criteriaresponses. Evaluating past performance and experience may includeinformation provided by the firm, customer inquiries, Government databases,and publicly available sources. Failure to provide requested data, accessible points of contact, or validphone numbers could result in a firm being considered less qualified. Responses are due no later than 4:00 P.M. EST, 20 May 2011. Responsesshould be sent to the address provided below, ATTN: AE/PPV/Donna Yon. Lateresponses will be handled in accordance with FAR 52.215-1. Hand carriedresponses will not be accepted. Electronic (E-mail, facsimile, etc.)submissions are not authorized. First responding to this notice shallsubmit the original and THREE COPIES of the SF 330 submission package. OnlySmall Business firms responding to this notice will be considered. THIS ISNOT A REQUEST FOR PROPOSAL. Inquiries concerning this solicitation noticeshould include the solicitation number, and title. Additional Information: https://www.neco.navy.mil/ Contracting Office Address Department of the Navy, Naval Facilities Engineering Command, NAVFACSoutheast Building 903 Yorktown Avenue Jacksonville, Florida 32212-0030 Point of Contact Donna Yon, Contract Specialist Email: contact@example.gov Place of Performance Performance of services shall be predominantly in Alabama, Florida, Georgia,Louisiana, Mississippi, South Carolina, Texas, the Bahamas, and theCaribbean Region.