C001204: Electronic Fillable Form Creation & Hosting Services

  The New York State Office of the State Comptroller (“OSC”) intends to procure licenses to an online form builder Software-as-Service (the “Solution”) from a developer or authorized re-seller (“Contractor”) pursuant to its discretionary purchasing authority under State Finance Law §163(6). This procurement opportunity is limited to businesses certified pursuant to Article 15-A of the New York State Executive Law, and businesses certified pursuant to Article 3 of the Veterans’ Services Law.   STATEMENT OF WORK   The Contractor will provide licenses for the Solution to enable OSC users to create, manage, and analyze forms effectively across various departments to streamline data collection, provide feedback, submit registrations, and perform other related tasks. Additional details, including mandatory and preferred Solution functionality, are available on Attachment A (Statement of Work) on OSC’s website at: https://www.osc.ny.gov/procurement.   MINIMUM QUALIFICATIONS   The Proposer and its Solution must meet the following minimum qualifications to be considered:   1. The Proposer must be the developer of the Solution or an authorized re-seller. 2. The proposed Solution must be a cloud-based Software-as-a-Service (SaaS).   SUBMISSION REQUIREMENTS   Interested vendors should submit the following documentation:   Attachment B (Response Form); Attachment B-1 (Solution Requirements Matrix); Attachment B-2 (Bid Page); and Any additional documentation the Proposer desires to provide regarding itself or its proposed Solution.          Submissions should be sent to contact@example.gov (preferred) or via hard copy mail to:   Director of Finance Office of the State Comptroller 110 State Street, Stop 13-2 Albany, NY 12236-0001   All documents related to this procurement are available on the OSC website at: https://www.osc.ny.gov/procurement.   Responses must be received by OSC no later than the deadline contained in this advertisement. During the qualification process, Proposers may be interviewed in-person or via video conference. Telephone interviews will not be permitted. OSC reserves the right to request a demonstration of the Solution to better understand the Solution being proposed. Such demonstration may be conducted in-person in Albany, NY or via video conference.   The proposer must be willing to enter into an agreement substantially in accord with the terms of the Draft Contract posted to the OSC website should the proposer be selected for contract award.   NOTE: Procurement documents may, from time to time, be amended or addenda issued. It is the Proposer’s responsibility to become aware of any such amendments and/or addenda prior to submission of a response. All amendments and/or addenda to procurements will be posted to the OSC website at https://www.osc.ny.gov/procurement.   Proposers should review the OSC website prior to submission of a response to ensure that they have all information required to submit a complete response.   This procurement is subject to, and shall be conducted in accordance with, the OSC Executive Order on Procurement Integrity and OSC’s Procurement Integrity Procedures, both of which are available in full on the OSC website noted above, or upon email request. All inquiries concerning this procurement must be addressed to the Contracting Officer or designee(s) at OSC, via email (preferred) to contact@example.gov or via hard copy mail to:                         Director of Finance              Questions for Contract #C001204             Office of the State Comptroller             110 State Street, Stop 13-2             Albany, NY 12236-0001   Questions regarding this procurement opportunity must be received by OSC by at 4:00 p.m. ET on 09/02/25. The comprehensive list of questions and responses will be posted to the OSC website on or about 09/16/25.This listing will not include the identities of the vendors submitting the questions; those vendors will remain anonymous to the extent allowed by law. Due date:09/23/2025 4:00 PM Questions are due by 4:00 p.m. EST on 09/02/2025 Contract term: Five Years County(ies): Albany